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Financial Specialist

New Mexico Courts
Santa Fe, NM FULL_TIME
Administrative Office of the Courts

Business Unit: 23100

Financial Specialist #00000336-23100, Full-Time, Perm, in Santa Fe, NM

# of Positions: 1

Opening Date: 11-15-2024 - Close Date: 11-22-2024

Job Pay Range: HH: $21.106 - $42.211 per hour OR $43,900 - $87,799 annually

Target Pay Range/Rate: $21.106 - $26.382 per hour OR $43,900 - $54,875 annually

The First Judicial District Court is recruiting for a full-time, classified, Financial Specialist #00000336-23100 for the Court Administration Office in Santa Fe, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision perform a full range of accounting and fund management functions. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES
The Financial Specialist is responsible for preparing, processing and posting vouchers, operating transfers, encumbrances, warrants and warrant cancellations.
Posts monthly financial transactions into accounting software and reconciles reports.
Prepares cash receipts and daily deposits, verifies cash balances, and ensures funds are posted to the correct account and cash fund balances for obligations, and follows up on non-sufficient fund checks.
Assists with budget projections and prepares reports for use in financial control and budget analysis.
Reviews vouchers, invoices, deposits and other financial documents for accuracy.
Ensures all DFA deadlines are met and submitted documents are in compliance.
Logs and reconciles statements to daily receipts and monthly reports.
Verifies and reconciles petty cash for reimbursement.
Reviews, compiles, bank and submits all travel documents for employee reimbursement in compliance with New Mexico Administrative Code.
Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and Administration (DFA).
Tracks capital inventory and keeps current records of all fixed assets.
Prepares and monitors bank and procurement card reconciliations.
Prepares data report for the bank.
Processes and prepares reports and cash transfers to the State Treasurer’s Office.
Works with federal grants.
Assists in training court staff in fiscal responsibilities.
Assists with the submission of audit deliverables when needed.
Assists in updating financial procedures manual and resource documents.
Reviews cash and surety bonds on a daily/monthly basis and maintains collateral for surety/property bonds.
Ensures forfeiture hearings are scheduled per the 30-day rule and tracks any funds due from bonding companies per judicial decision.
Processes and transfers cash and surety/property bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury indictments and preliminary hearings.
Maintains civil trust inventory and statuses of cases with appeal bonds.
Prepares reports and operating transfers for unclaimed properties.
Coordinates accounts receivable and generates receipts for incoming payments.
Reconciles and processes third-party credit card payments and File & Serve/E-Payment for courts statewide.
Reconciles daily Point of Sale transactions in Odyssey to financial statements. Understanding of the various reports through the VitalChek Product Suite and Wells Fargo Business Track to troubleshoot any issues that may arise.
Refunds filing fees or other fees as ordered by the court through the online payment system and check processing.
Reviews and ensures all checks issued are submitted to Wells Fargo Positive Pay to assist in fraud management.
Reviews third-party credit card chargebacks/NSFs and assists with necessary case management adjustments.
Serves as a point of contact for the Department of Finance Authority vendor file, journaling deposits, and processing W9s for vendors.
Travels to courts statewide to provide training on end-of-month reporting, stale dated checks and overpayments.
Participates in external audit processes and communicates with Judges and court staff while communicating with external auditors.
Other duties as assigned.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day-care, and travel expenses
Paid time off, up to eight (8) weeks
Paid time off and retirement buyback
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
Flexible work schedules and alternative work locations*
Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
Bilingual compensation*
Training and career development opportunities
Higher education opportunities, educational leave, and tuition reimbursement
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay*
May receive physical fitness leave*

QUALIFICATIONS

Education: Associate’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting or a directly related field.

Education Substitution: Two (2) years of directly related or relevant experience may substitute on a year for year basis

Experience: Three (3) years of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance, financial reporting, and/or accounts payable and receivable.

Experience Substitution: A Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting, or a directly related field may substitute for up to two (2) years of experience. Additional relevant education at the Master’s degree level (thirty (30) semester hours equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.

TO APPLY: Submit a NM Judicial Branch Employment Application or a Resume and Resume Supplemental Form, and proof of education must be received by email, mail or hand delivered.

First Judicial District Court - Human Resource Office

Attn: Nicole Salazar

225 Montezuma Ave

P.O. Box 2268, Santa Fe, NM 87504

505-455-8214

sfednms@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED

EQUAL OPPORTUNITY EMPLOYER

17 Days Ago

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