Grants Management Specialist jobs in Coventry, RI

GRANTS MANAGEMENT SPECIALIST

FINANCE DEPARTMENT – Johnston, RI

(Full-Time; 40 hours, M-F)

We are seeking a Grants Management Specialist who is responsible for timely and accurate preparation of financial reports, grant invoices/funding requests, budgets, forecasting and budget vs actual monitoring, in accordance with general accepted accounting principles and funding source guidelines and requirements.  The Grants Management Specialist works under the direct supervision and guidance of the Chief Financial Officer (CFO).  

Responsibilities include

• Prepares grant/award budgets and required financial reports.  Ensures agency adheres to all federal, state and local funding requirements. 
• Ensures compliance with fiscal policies and procedures and suggests updates as necessary.
• Posts data to various ledgers, registers, journals and logs following established accounting techniques and procedures.
• Timely monthly reporting to Program Directors.
• Prepares timely adjustments to financial statements when needed.
• Prepares financial reports including timely billing/invoices for reimbursement of expenditures for a diverse array of programs as required by various funding sources and regulatory agencies.  Reports to the funding source with all required financial information by the deadlines as noted in the funding terms of the agreement.  
• Records billings/invoices and assists with monitoring open receivables and following up on past due accounts.  
• Assists with preparation of annual departmental budgets and/or individual grant budgets.
• Monitors budgets vs. actual expenditures and notifies the Director(s) and CFO of any potential concerns regarding over/under spending trends.  
• Enter program budgets into accounting system and update as necessary.
• Ensures reports are accurate and expenses coded to the correct grant/contract, documentation is adequate, and all fiscal and grant guidelines are met.  Notifies CFO of any unusual purchases and/or concerns.
• Perform grant closeout functions in a timely manner.
• Prepares and inputs adjusting journal entries into the computerized general ledger program, ensuring all data is recorded accurately and the transaction report matches the journal entry.  
• Setups and maintains complete grant/contract files, making sure all information/documentation is there and filed correctly.
• Maintains a method of verifying all grant/contract documentation has been received and reviewed.
• Prepares and updates as needed agency wide grant/contract listing and report due date schedule.
• Assists with the preparation of monthly and annual fiscal summary for Finance Committee/Board of Directors.
• Works with grant monitors during monitoring visits.
• Assists with preparation for audits.
• Assists in reconciling general ledger accounts on a monthly basis, notifying the CFO of any problems, issues or concerns,

Qualifications:

• A Bachelor’s degree in Accounting, Finance or related field is required.  Minimum of two years’ experience working in an accounting or finance role or an equivalent combination of education and experience. 
• Demonstrated experience with non-profit accounting or grant management preferred.  Community Action Agency experience a plus.  
• Excellent organizational, numerical and financial analytic skills; and attention to detail.
• Strong understanding of basic accounting principles and procedures.
• The ability to set priorities, multi-task, problem solve and manage multiple situations effectively to meet deadlines.
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner.
• Proficient usage of accounting software and Microsoft Office products, particularly Excel.
• Works independently, as well as, part of the Team to accomplish departmental goals.  

Competitive Benefit Package:  We offer an excellent, competitive salary and benefits package including Health, Dental, Vision, Life, and Disability insurance, FSA, as well as a 403b Savings Plan/Pension with an Agency match, Vacation, Sick, Holiday time and access to Agency-sponsored EAP services for employees and their families.  Many training opportunities are available that include, but are not limited to various educational experiences, certificate programs, CPR and First Aid training as well as ongoing occasions for additional learning.  Tri-County is a qualified entity for employees to access loan repayment opportunities.

Application Process:  Please visit our website at www.tricountyri.org to view our current openings.  Click on the Job Opportunities link on the bottom of the page; click on “To view all available employment opportunities, click HERE”.

Tri-County Community Action Agency is an Equal Opportunity and Affirmative Action Employer.  Tri-County is committed to treating all applicants and employees fairly based on their abilities, achievements, and experience without regard to race, color, national origin, religion, sex, age, disability, veteran status, sexual orientation, limited English proficiency (LEP), gender identity, or any other classification protected by law.