Group Insurance Administrator Quoter jobs in Stanton, TN

American Safeguard Insurance is a fast growing and independent insurance agency committed to providing top-notch insurance solutions to our clients. With a focus on personalized service and a wide range of insurance products, we strive to protect what matters most to our clients.

We are looking for a detail-oriented and highly organized Office Administrator to support the day-to-day operations of our office. The ideal candidate will be a proactive individual with excellent communication skills and a strong commitment to delivering exceptional customer service. This role is critical in ensuring the smooth functioning of our agency and providing administrative support to our team.

We offer above industry pay, unlimited PTO, benefits, and a fun work atmosphere. While you work independently, we have a responsibility as a team to rely on each other to be successful.

Key Responsibilities:

·        Client Support: Manage incoming calls, emails, and walk-ins, providing timely and courteous responses. Assist clients with general inquiries and direct them to the appropriate team member.

·        Document Management: Maintain accurate and organized client files. Assist in the preparation of policy documents, endorsements, and other administrative paperwork.

·        Scheduling: Coordinate appointments and meetings for team members. Manage calendars to optimize scheduling efficiency. Plan and coordinate office events/activities.

·        Data Entry: Input and update client information in the agency management system. Ensure data accuracy and completeness. Assisting in reporting when necessary.

·        Administrative Support: Provide support to insurance agents, including gathering quote information, copying, scanning, mail, and taking payments. 

·        Communication: Facilitate communication between clients, carriers, and other office staff. Coordinate with IT support to manage office equipment and technology for team members.

·        Office Operations: Support general office operations, managing incoming/outgoing mail, and maintaining a clean and organized workspace and entry. Maintain office supplies/inventory and place orders as necessary. Ensure compliance with company policies and industry regulations. Be the main point of contact for all office needs; landscaping, IT, office cleaning, etc.

·        Processing and A/R: Assist in billing and invoicing processes when needed, ensuring accuracy and timely submission. Work closely with the accounting department and make bank deposits almost daily.

Qualifications:

·        Proven experience as an Office Administrator, Office Manager, or similar role.

·        Proficient in Microsoft Office (Outlook, Word, Excel, etc).

·        EXCELLENT written and verbal communication skills.

·        Strong organizational and time management skills.

·        Reliable and dependable; ready to work every day.

·        Strong ability to multi-task duties.

·        Ability to work independently and as part of a team.

·        Familiarity with office management procedures and basic accounting principles.

·        High School Diploma required.

·        Prior experience in the insurance industry is a PLUS.

No phone calls, please.