Human Resources Assistant
JOB SUMMARY
The Human Resources Assistant is responsible for the administrative support of day-to-day operations of the department and performs a wide range of duties including but not limited to benefit administration, recruitment, onboarding, training, performance management, and payroll activities. Additionally, the position supports management, staff, and faculty with Human Resources related tasks.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Assists with benefit administration including 401(k).
- Assists with recruitment tasks, including updating job descriptions, launching personnel requisitions, scheduling, and tracking of interviews, and checks references.
- Assists with preparation of employment offers and employment contracts.
- Assists with general onboarding function with new hires.
- Assists with compliance training.
- Assists with special projects and reports, including scheduling and tracking.
- Prepares and creates routine reports and special reports at request.
- Works closely with payroll regarding changes affecting payroll, and in general assists payroll.
- Assists with maintaining appropriate records of organization structures including required reports for accreditation authorities and visual organizational structure through VISIO or other electronic reporting.
- Maintains highly confidential personnel files and personnel actions, including HRIS data entry.
- Responds to general inquiries from faculty, staff, and applicants.
- Assists with compliance notifications and compliance reporting.
- Other duties as assigned by supervisor.
QUALIFICATIONS AND CREDENTIALS
Minimum Qualifications
- High School diploma or equivalent
- Three years of experience in an administrative professional office environment and position such as human resources, legal field, medical field, or finance, which requires high degree of detail and accuracy and in which inaccuracies result in a serious negative impact.
- Demonstrated ability to maintain highly confidential information in the field of human resources, payroll, the finance industry, HIPAA related information, or other industry that works with highly confidential data.
- Demonstrated ability to produce accurate detailed work involving a lot of risk or serious consequences for inaccuracy.
Preferred Qualifications
- Bachelor’s degree or equivalent work-related experience.
- Experience in the HR field.
- Knowledge of employment law.
- Experience in preparing legal documents.
- HR experience in higher education.
- Experience in the management of training programs.
- Experience with payroll administration.
- Experience in the administration of employee benefit plans.
- Experience with creating presentations and organizational charts.
Required knowledge, skills, and abilities
- Proficient in Microsoft Office
- Demonstrated ability to communicate effectively
- Ability to maintain highly confidential information
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with American with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others.
- Ability to work cooperatively with colleagues and supervisory staffs at all levels.
- Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
- Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
- Strong organizational skills.
Problem Solving
- Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
- Experience with scholarly publication and research.
Physical and Sensory Abilities
- May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
- May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
- May require significant travel or work away from campus.
- Requires attendance at events representing ACHE both within as well as outside of the college setting.
- Frequently required to work at a desk, conference table or in meetings of various configurations.
- Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability, or any other reason, please contact Barbara Jetton, Vice President of Human Resources, at 479.308.2291 or barbara.jetton@achehealth.edu.
Arkansas Colleges of Health Education is an equal opportunity employer.