International Trade Compliance Manager jobs in Champaign, IL

Office Manager - Safety and Compliance

Facilities & Services- Safety and Compliance

• Maintains records or unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures.

• Establishes and modifies the maintenance of comprehensive file and record systems for S&C, including confidential materials, into spreadsheets, on S&C server, and/or into information management systems including AiM, Microsoft Access, Moodle, Benchmark ESG, etc.

• Keyboards documents containing technical, or confidential or sensitive information; transcribes and/or records confidential or sensitive information; independently composes and provides drafts of correspondence, memos, and reports for S&C staff.

• Compiles, summarizes, organizes, and distributes information from a variety of sources for use in reports, brochures, and other publications.

• Coordinates S&C website updates and assists in creation of publications for internal and external audiences (brochures, posters, letterhead, websites, etc.).

• Conducts research as requested and report information which requires the evaluation of sources or the application of regulations and procedures.

• Screens calls and visitors for a department/unit/; determines needs and personally handles routine inquiries, requests, or problems. Relieves designated members of S&C of numerous personal contacts and determines an appropriate course of action.

• Reviews incoming mail for the designated member(s) of the unit staff, selects and responds to items within scope of responsibility.

• Maintains a calendar of operating or administrative commitments and notifies the designated member(s) of the unit staff and/or affected staff of deadlines. Establishes and revises the calendar(s) of the designated member(s) of the unit staff, informing him/her/them of impending engagements.

• Coordinates logistical arrangements relating to conferences, training, meetings, and prepares necessary materials and travel for S&C staff, and provides ongoing support throughout event, as needed.

• Accompanies and/or attends meetings with S&C staff as requested, and attends meetings as a delegate for S&C staff as requested.

• Anticipates and responds to detailed office support needs of S&C staff through the independent performance of lower level office support duties.

• Makes cost estimates and comparisons for goods and services; independently makes general supply purchase and researches products, obtains quotes and makes purchasing recommendations for higher cost items.

• Establishes and maintains inventory records, conducting periodic checks for inventory control purposes.

• Performs other duties as assigned

• Standing : Frequently

• Walking : Frequently

• Stairs : Frequently

• Sitting : Frequently

Appointment Information
This is a 100% full-time Civil Service Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after January 22, 2023. Salary is commensurate with experience.

Minimum Qualifications:

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience comparable to the third level of this series.

Preferred : Experience in a clerical support role delivering services consistent with the specifications of the Office Manager classification.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on January 6, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Lance Oliver- OliverL@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1014551
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu