IS Operations Coordinator jobs in West Virginia

The Operations Coordinator supports the school Operations Manager in implementing the following school functions: student records management, local and state testing implementation, attendance and truancy tracking and follow-up, and office/facilities management.

 Responsibilities: 

• Creates and maintains student files in accordance with state laws and regulations
• Track receipt of student records and follow up with prior schools to obtain any missing documents
• Intake incoming student records and add to student files
• Receive requests for records for withdrawn students and prepare and send student files
• Upon receipt of records enter any needed student information into the Student Information System
• Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
• Ensure completion of withdraw forms
• Process student withdraws daily in the school Student Information System (SIS)
• Assist Operations Manager with attendance tracking and recording
• Receives incoming calls and directs the caller to the appropriate school department
• Troubleshoots and addresses all basic caller needs as appropriate, and provides assistance with caller concerns when able
• Receives and directs in-office visitors
• Receives, sorts and forwards incoming mail
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, filing and collatingAssists teams with special projects such as mailings, collection/tracking of information, data entry
• Assists with registration and travel arrangements for school staff as needed (ex: testing, Professional Development, conference attendance)
• Facilitates booking of any shared office spaces (conference or training rooms) as needed
• Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders
• Maintain confidentiality concerning all student information and any professional matters
• Utilize effective time management
• Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc
• Assists lodging needs for test administration
• Other administrative responsibilities as required

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