JUNIOR ACCOUNTANT jobs in Lafayette, LA

Job Summary
We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will be responsible for maintaining a smooth and productive work environment, supporting team members, and ensuring positive interactions with Members and visitors.

Assist Junior League of Lafayette (JLL) with administrative tasks including but not limited to: office mailings, telephone coverage, processing walk-in and telephone cookbook orders, assisting with membership software, maintaining Headquarters organization and cleanliness, ordering supplies, and simple document preparation and duplication. Staff Junior League of Lafayette’s reception desk. Assist the President, President-Elect, and Executive Vice President with requested tasks and/or projects. Assist the Headquarters Manager and Accounting Manager with requested tasks and or projects.

Key Responsibilities

1. Administrative Support:

a. Answer and direct phone calls, take messages, and handle general inquiries.

b. Prepare and edit documents, reports, and presentations.

c. Manage correspondence by sorting, distributing, and responding to incoming mail and emails.

2. Office Organization:

a. Maintain and organize office files, records, and databases.

b. Order and restock office supplies, ensuring availability of materials.

c. Keep office areas tidy and organized, handling light office maintenance as needed.

3. Scheduling and Coordination:

a. Schedule meetings at Headquarters, appointments, and coordinate room bookings.

b. Assist in the planning and coordination of company events and meetings.

c. Maintain the office calendar and update team members of upcoming deadlines.

4. Customer Service:

a. Greet visitors and provide a positive and welcoming first impression.

b. Assist clients, customers, and vendors by providing information and directing them to the appropriate team members.

5. Data Entry and Record-Keeping:

a. Input, update, and maintain accurate records in office databases and systems.

b. Assist with document management, including scanning, filing, and retrieving documents. c. Utilize mail merge

6. Access Control Administration

a. Assign and track key fobs issuance, return, and inventory.

b. Maintain detailed log of issued, returned, or lost keys and update log to reflect changes. c. Update software programs on League computers to ensure optimal computer performance.

Qualifications

• Associate's degree, administrative experience, or three years of professional experience
• Receptionist experience
• Previous nonprofit experience is a plus
• Previous experience in an administrative or office support role is preferred
• Experience with and/or proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher) and other software such as Adobe Acrobat, Adobe InDesign, and Canva
• Mail merge experience and basic knowledge of office equipment such as printers and copiers
• Eagerness to learn Digital Cheetah, JLL’s Member management software
• Excellent communication and interpersonal skills
• Strong organizational skills and the ability to manage multiple tasks efficiently
• Attention to detail and a high level of accuracy

Working Conditions

• This role typically works in an office environment with standard working hours.

May require occasional lifting of supplies or materials up to 20 pounds.

Benefits

• Paid time off and holiday pay

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Lafayette, LA 70508 (Preferred)

Work Location: In person