Legal Records Clerk jobs in Hawaii

Recruitment No.: 2324-201 Open Competitive

Open: Includes all interested individuals including members of the general public.

• one (1) year of clerical experience, and
• two and one half (2 ½) years of legal clerical work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents.

• Copy of your high school diploma or equivalent.
• Evidence of education (degree or transcript).  A legible photo copy of an official transcript will be accepted.  DHR reserves the right to request an official copy if substituting education for experience.

Note: Copy of your education degree or official transcripts must be submitted in order to be given credit.  Copies will not be returned.  Supporting documents can be attached to the application, postmarked, dropped off to: Department of Human Resources, 4444 Rice Street, Suite 140, Lihue, HI 96766, or emailed to: hrrecruitment@kauai.gov within 10 calendar days from filing the application. Office hours are Monday through Friday (except holidays) from 7:45 a.m. to 4:30 p.m. 

You must meet all the requirements for the position you are seeking as of the filing date of your application, unless otherwise specified. If you do NOT meet the minimum qualification requirements your application will be rejected.  Therefore, please provide a complete application of all the information you would want considered in our review.  You may request an administrative review to provide clarifying information only on the information that was originally provided on your application at the time of filing; subsequent submittal of missing documents or new information that was not part of your original application submittal will not be considered in the administrative review.

Please note that unless specifically indicated, internships that are required for graduation may not be credited for experience. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. 

Note: Calculation of experience is based on full-time, 40-hour work weeks and counted up to the last full month prior to the recruitment close date. Part-time experience will be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years. 

Eligible lists may be used for temporary and permanent vacancies for the class of work during the life of the eligible list.   Temporary appointments may lead to conversion to permanent employment.

1. Four (4) years of full-time general work experience may be substituted for a high school diploma.
2. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). 
3. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement.

1. An Associate’s degree in Secretarial Science or Office, Administration, and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement.
2. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months).
3. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. 
4. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement.
5. Successful completion of semester credits leading towards a degree or diploma in paralegal studies, legal studies, law, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents (15 semester credits = 6 months).
6. An Associate’s degree in paralegal studies, legal studies, law, or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents.
7. A Bachelor’s degree in paralegal studies, legal studies, law, or a related field from an accredited college or university may be substituted for up to four (4) years of work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents.
8. A Master’s or PhD degree in paralegal studies, legal studies, law, or a related field from an accredited college or university may be substituted for up to one (1) year of work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents.
9. A Juris Doctor degree from an accredited college or university may be substituted for up to four (4) years of work experience which involved preparing, typing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents.

For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes please visit our website at www.kauai.gov.

NOTE: Persons selected for employment will be required to pass a suitability background investigation which may include, but not limited to, an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, polygraph test, as applicable to the position to their employment.

Benefits: As a civil service, full-time position, this position comes with the following 

BENEFITS and associated deductions:

• Pay Raises: Pay raises are negotiated by the respective union for this position. This position is part of bargaining unit 3, Hawaii Government Employees Association (HGEA).
• Paid Vacation Time: Employees start accruing paid vacation time immediately upon hire!  14 hours are earned after a full month of service which means 21 days per year!
• Paid Sick Leave Time: Employees start accruing paid sick leave time immediately upon hire!  14 hours are earned after a full month of service which means 21 days per year!
• Paid Holidays: The County recognizes 13 holidays per year as well as General Election Day every other year.
• Retirement: This position is eligible to participate in the State sponsored defined benefits retirement plan. The State of Hawaii Employees' Retirement System (ERS) is the current retirement plan which requires employees to contribute a portion of their earnings to the retirement plan. Currently, most employees must contribute 8% of their pay to the retirement system.  However, there are exceptions, for example Police Officers and Fire Fighters contribute 12.2 to 14.2%. Please see the ERS website at https://ers.ehawaii.gov/members/active for more information.
• Health Insurance: The County pays a portion of the premiums for employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. This is managed through the Hawaii Employer-Union Health Benefits Trust Fund (EUTF).  Please see the EUTF website at https://eutf.hawaii.gov/ for current employee contribution rates.
• Flexible Spending Accounts: Employees can increase their take-home pay by having the County deduct the cost of health care premiums, medical and dependent care expenses before payroll taxes are withheld.
• Group Life Insurance: The County provides a free life insurance policy (currently worth $38,505) for active employees for those employees who pass away while employed. For more information, go to the EUTF website https://eutf.hawaii.gov/health-life-insurance-providers/securian/active-benefits/ for more information. Age reductions apply and coverage decreases beginning at age 65. 
• Deferred Compensation (IRC Section 457 Plan): Employees are eligible to join the State of Hawaii Island Savings Deferred Compensation Plan and defer portions of their income taxation on retirement savings into future years. Please refer to the Island Savings website at https://islandsavings.preparewithpru.com/index.html for more information. 

PLEASE NOTE: Benefits are subject to legislative and negotiated changes.