Legal Secretary jobs in Brunswick, MD

A national Law Firm focusing on health care, financial services, and more, is seeking a Legal Secretary to join their DC office team. The hours are 9:00 a.m.-5:30 p.m. and the firm offers and hybrid schedule with 3 days in office and 2 remote. This person will support several attorneys and provide heavy administrative work. The Legal Secretary will perform a variety of administrative tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Legal Secretary maintains general knowledge of the firm’s practice groups and a specialized knowledge of the assigned attorneys’ practice area(s) and clients in order to ensure extraordinary client satisfaction. Knowledge of Health Care and Life Sciences law is a plus. Qualified candidates must possess a legal secretary certificate or associate’s degree, and a minimum of five years of legal secretarial experience, preferably in a law firm or other legal environment.

Status: Direct Hire

Salary: $82-92K DOE

Duties and Responsibilities:

• Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key.
• Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit and proofread work product to ensure accuracy.
• Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
• Prepare and maintain spreadsheets and databases for legal files and initiatives.
• Process Accounts Payable and Receivable.
• Processing reimbursements, expense reports and check requests.
• Effectively manage projects by meeting deadlines and conducting follow-up as needed.
• Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
• Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
• Process various forms such as expense reports, new business forms, check requests and audit letters.
• Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
• Prepares annual and/or supplemental audit letter responses.
• Answers telephones and accurately takes and relays messages.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
• File and maintain electronic documents in Filesite.
• Prepare documents for offsite storage utilizing LegalKey software.
• Prepare and coordinate travel arrangements with travel agent.

Job Requirements:

• Prior administrative law firm experience required.
• Must possess strong calendar management skills.
• Must be highly organized and detailed oriented.
• Ability to multi-task, meet deadlines and work under pressure.
• Must be flexible with schedule including overtime as needed.
• Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff.
• Must be a team player in addition to working independently on projects as needed.
• Must possess the ability to handle confidential information.
• Strong knowledge of MS Office Products (Word, Excel, PowerPoint and Outlook).
• Experience with Nuance and DocXTools is preferred but not required.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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