Legal Secretary jobs in Rockford, IL

Position Summary

The Legal Secretaries provide all aspects of legal and administrative support for attorney. Their primary duties include providing Attorney with direct assistance, scheduling client appointments and organizing and maintaining all legal documents kept on-site.

Legal Secretary Essential Duties and Responsibilities:

Provide all aspects of responsible legal and administrative support for Attorney including:

• Welcomes guests and clients by greeting them in person or on the telephone
• Produces court statements and forms; standard correspondence, and other documents
• Maintain and organize files in an orderly manner
• General accounting tasks such as bank deposits; recording income; and balancing checkbooks
• Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting.
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Produces information by transcribing Attorney dictation files and proofreading legal documents
• Managing records, projects and calendars to make sure everything functions smoothly
• Regularly and consistently updates client files and pleading indices
• Collecting documents and e-filing into court records
• Maintains calendar by scheduling appointments and making travel arrangements for Attorney
• Provides assistance with client tax process
• Orders office supplies

Qualifications:

· Confidentiality is a must

· Excellent verbal and written communication skills

· Knowledge of standard office practices and ability to use standard office equipment such as copy/fax machine, multi-line telephone, and personal computer

· Microsoft Office Suite or other word processing experience: 1 year proficiency

· Excellent planning, organization and multitasking skills

· Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases.

· Exhibits good judgment and organizational skills

· Consistently provides friendly and helpful telephone and in person support

Job Type: Full-time

Schedule:

· 9 AM – 5 PM day shift

· Monday to Friday

Benefits:

· 401(k)

· Paid time off

Ability to commute/relocate:

· Lanark, IL: Reliably commute or planning to relocate before starting work (Preferred)

Education and Experience:

· High school and preferably with credits leading to a degree

· 1- 2 years as secretary or administrative assistant

· Microsoft Office or other word processing experience

· Quickbooks or other accounting software experience

Job Type: Full-time

Benefits:

• 401(k)
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Work Location: In person