Litigation Legal Secretary jobs in the United States

The Executive Legal Secretary provides comprehensive administrative support to attorneys in the Litigation Section, ensuring seamless workflow and confidentiality. Key responsibilities include preparing and proofreading legal documents, managing multi-document filings for state and federal courts, and maintaining case information using document management systems. The role involves organizing and maintaining files, coordinating meetings and travel, and handling billing processes. Secretaries also assist with new client intake, attorney admissions, CLE coordination, and special projects.

Effective communication and strong organizational skills are essential for managing attorney calendars, meeting deadlines, and delivering exceptional client service. The position requires proficiency in Microsoft Office Suite, document management software (NetDocs), and e-filing systems. Candidates should have 3–5 years of litigation experience in a mid-to-large-sized law firm, familiarity with legal procedures, and expertise in formatting complex legal documents.

Attention to detail, the ability to multitask in a high-volume environment, and discretion with confidential information are critical. The role may include occasional overtime and requires adaptability to shifting priorities. The position offers an opportunity to work collaboratively within a professional team, ensuring efficient operations while supporting attorneys in providing exceptional legal services.