Marketing Assistant jobs in Ackermanville, PA

ASC Financial Group seeks a qualified applicant to join our team and serve in the position of Executive Assistant. We are a dynamic, growing financial firm that helps individuals protect their hard-earned assets and generate renewable income in their retirement years. 

The Executive Assistant will maintain a welcoming office, perform a variety of office administrative functions, and coordinate marketing communications for support of existing and prospective clients. This position will encompass the following:

Administrative Responsibilities

• This position requires front desk receptionist duties, including answering phones; screening and directing requests; and a variety of administrative duties. Strong organization and customer service skills are required.
• Maintain a welcoming and orderly reception area, greeting clients in-person.
• Coordinate sending of cards, sympathy/celebration gifts, and marketing materials as needed.
• Provide support for all projects and daily tasks, including copying and preparation of needed documents, forms, and contracts.
• Assign action items to appropriate staff for follow-up in the company database following advisor meetings. Enter information into database for new prospective clients.
• Prepare materials needed for programs, events, trade shows, and conferences.
• Process all incoming/outgoing mail and distribute accordingly.
• Prepare overnight deliveries and log them for future reference. 
• Inventory and order all office supplies as needed.
• Maintain office equipment and contacts for general office repairs.
• Coordinate office cleaning activities and maintain office in presentable fashion.
• File all hard-copy documents and reports necessary to maintain a permanent file.
• Follow up on task list daily through database management and other established systems.
• Schedule travel, appointments and meetings.

Sales/Marketing Responsibilities

• Schedule and confirm appointments.
• Prepare files for prospective client appointments for the advisor(s).
• Prepare and include clients to drip campaign.  
• Coordinate all marketing advertising, including website, email, social media, and video.
• Create and maintain appointment activity/event in online metrics.
• Assist with off-site events as needed.
• Oversee all administrative aspects of seminar prep including registrations; confirmations; certificates; badges and evaluations; and mailing of materials to seminar site when needed.

Qualifications & Skills

• Must have strong communication skills, both written and verbal, including excellent grammar and composition.  Must possess customer service and time management skills.
• Three years of office experience in a related financial, clerical, administrative, or business field. 
• Ability to establish and maintain positive relationships with existing and potential clients.
• Self-motivated and able to complete job functions without supervision. 
• Entrepreneurial spirit and ambition to help build a client base.
• Candidate should possess excellent computer and technological skills, including all Microsoft Office programs.
• CRM experience preferred.
• Experience in the use of standard office equipment. 

This is a full-time salaried position ($20-$23 per hour based on experience), in addition to bonus opportunities.