Merchandise Buyer jobs in Travelers Rest, SC

Description

Job posted until filled.

Entry salary is $36,761/yr,

GENERAL DESCRIPTION: 

The purpose of this position is to negotiate specifications and statement of works, price, date of delivery and other contractual provisions with suppliers, develop, negotiate, and administer contracts, agreements, and the acquisition of proposals, and to create solicitations and contracts while analyzing cost estimates. This position is also responsible for issuing purchase orders in excess of $2,500.00 for the procurement of materials, equipment, supplies and services in accordance to County Ordinance. 

ESSENTIAL JOB DUTIES: 

1. Conduct document reviews and Issuances of Purchase Orders.
2. Perform Specification writing/Solicitation Preparation.
3. Manage Accounting/Bookkeeping.
4. Attend/Facilitate pre-bid meetings, pre-construction meetings, and bid openings.
5. Review/Evaluate bids for compliance with specifications.
6. Conduct document preparation/reporting for County Council/Senior Staff.
7. Administer contracts.
8. Communicate with vendors and conduct market research.
9. Manage shipping/invoicing/billing/receiving.
10. Perform conflict resolution (orders, vendors, departments, etc.).
11. Maintain records and documentation to ensure audit compliance.
12. Perform statistical analysis and reporting of workloads.
13. Maintain vendor database/registration files and website.
14. Document processing, spreadsheet development.
15. Provide training and instruction as needed to assist County Procurement Ordinance is followed.
16. Prepare ITBs, RFPs, RFQs.
17. Attend and conduct Pre-Bid Conferences and Pre-Construction Meetings.
18. List surplus on GovDeals, Complete Titles and Bill of Sales deposit payments.
19. Handle Capital Asset Disposal.
20. Manage Credit accounts - adding and removing authorized buyers.
21. Obtain approvals and place all orders for County Cell Phones.
22. Assist Finance in year end, closing and rolling purchase orders forward.
23. Assist and advise vendors and County Staff via phone and email communications.
24. Assist in monitoring purchase card purchases

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Additional duties include: 

Assist in monitoring Construction Projects. Prepare bid tabulations and paper work to present to County Council. Meet with department staff to discuss vendor performance. Meet with Vendors to correct or address issues with the items purchased or contract issues. Research services and vendors. Verify fund availability for department purchases. Communicate with vendors on items not delivered or incorrect items delivered. Receive and respond to vendor and department inquiries, concerns, complaints and requests for assistance. Assist departments with any issues they have with purchases, finding errors in their accounts, and assist with transfer forms and anything else that they request.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES: 

Bookkeeping/Accounting experience, Clerical experience, Negotiation skills, CPPB or CPPO Certification, Public speaking experience, Knowledge of basic office equipment, policies and procedures, Knowledge of the organization’s operations, services and policies, Basic customer service skills. Skill in typing 60 words-per-minute. Ability to communicate effectively orally and in writing, Document processing experience including Excel and Word. Knowledge of basic office policies and procedures. Ability to give direction and to advise departments in the rules and requirements for making purchases. Ability to mediate between vendors and end-users. Ability to multitask.

EDUCATION AND EXPERIENCE:

• The educational preference for this position is: Completion of Associate's degree.
• Education may not be substituted for experience.
• Related-experience required: 3 years. 
• Experience may be substituted for education.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS: 

Certifications, licenses, professional designations, or other qualifications required for this position include: 

- Required to obtain CPPB Certification within 4 to 6 years of hire date.

Option 1: (Obtain within 4 years)

• Associates Degree
• 3 years’ Experience
• 72 Hours of Course Work, Training, Continuing Education

Option 2: (Obtain within 6 years)

• No Degree
• 5 years’ Experience
• 72 Hours of Course Work, Training, Continuing Education

Certifications, licenses, professional designations, or other qualifications preferred for this position include: 

- College coursework with emphasis in procurement, bookkeeping or closely related field.

ESSENTIAL PHYSICAL REQUIREMENTS: 

Physical Requirements:

The physical activities required for this position involve: 

Standing: under 1/3 of the time; walking: under 1/3 of the time; sitting: under 1/3 of the time; using hands: under 1/3 of the time; reaching with hands and arms: under 1/3 of the time; climbing or balancing: under 1/3 of the time; stooping, kneeling, crouching, or crawling: under 1/3 of the time; talking or hearing: under 1/3 of the time; and, tasting or smelling: under 1/3 of the time.

This position requires lifting:

Up to 10 pounds: up to 2/3 of the time; up to 25 pounds: up to 2/3 of the time; up to 50 pounds: up to 2/3 of the time; up to 100 pounds: up to 2/3 of the time; and, more than 100 pounds: up to 2/3 of the time.

Vision Requirements:

This position has the following special vision requirements:

• Close vision (clear vision at 20 inches or less)
• Distance vision (clear vision at 20 feet or more)
• Color vision (ability to identify and distinguish colors)
• Peripheral vision (ability to observe an area that can be seen up or down or to the left and right when vision is fixed on a given point)
• Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

ENVIRONMENTAL WORKING CONDITIONS: 

The following physical conditions and hazards may be encountered while working in this position:

• Indoor environment
• Outdoor environment

Oconee County is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The County seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed.