Description

JOB GOALS:

Under the supervision of the the Superintendent, the Secretary to the Board of Directors, is responsible for the coordination and management of activities and tasks pertinent to the conduct of the legislative operations of the American Indian Model Schools; and of entities created or appointed by the Board pursuant to law, policies, rules and regulations of the Board. In addition, incumbent assists members of the Board of Directors and its creations in coordinating the conduct of all their public meetings; provides executive assistance to the President of the Board, committee chairs and each Director in the conduct of his/her official duties and responsibilities; as well as performs other functions as assigned including general clerical support to the Human Resources Department and the Business Office.

RESPONSIBILITIES:

The position as defined does not require provisions or direction in the manner required of other staff as the President of the Board of Directors is the principal supervisor for all Board staff. Responsibilities include, but are not limited to, administering the budget, supervising the giving, scheduling and/or completion of tasks and activities related to the conduct of the Board's affairs. Under the supervision of the President, the incumbent will, therefore, be expected to work with each member.

Qualifications

QUALIFICATIONS:

Must be able to perform each essential element of the job satisfactory. Must be available to the Board President and Directors during regular business hours. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential elements of the job.

EDUCATION:

Graduation from a recognized accredited high school, college or university. Appropriate combination of education and experience may be substituted.

EXPERIENCED DESIRED:

At least three years in a staff, administrative or executive assistant position requiring the knowledge of policies/procedures and rules governing the conduct and operation of an elected/appointed public body such as a Board of Directors, City Council, Statutorily created Commission, legislative committee and/or any other group that has its mission serving the public's interests involving the preparation and/or discussion of policy/procedural matters of a sensitive and confidential nature interpreting parliamentary procedures/principals as defined in Robert's Rules of Order (as revised).

KNOWLEDGE AND ABILITIES:

(a) Demonstrated knowledge of policy issues germane to the educational well-being of the community and AIMS students. Such activities include, but are not limited to, paid and/or voluntary participation in organized endeavors that promote the importance of democratic

forums, community involvement and participation, as well as respect for racial, ethnic, cultural, sex and language diversity.

(b) Communication skills and ability to prepare (or cause to be prepared) correspondence, memorandum and any other official document that may be requested and/or required to support a Director's opinion, inquiry and/or presentation of issues/policies governing the educational well being of the schools. Ability to speak in a knowledgeable, coherent and user friendly manner about matters personate to Board policies, directives and rules.

(c) Quantitative skills and ability to employ basic statistical and/or data analysis principals when amassing, interpreting and/or examining information that may be requested and/or included in official documents.

(d) Problem Solving skills and ability to prepare correspondence that may be requested and/ or required by a member of the Board.

(e) Mastery of all current office equipment and the ability to prepare top quality office products.

PHYSICAL ACTIVITY REQUIREMENTS:
Minimum Work Position (Percentage of Time):
Standing: 30 Walking: 20 Sitting: 50
Minimum Body Movement (Frequency):
None (0) Limited (1) Occasional (2) Frequent (3) Very Frequent (4)
Lifting (lbs.): 15-18 Lifting: 2 Bending: 2
Pushing and/or Pulling Loads: 1 Reaching Overhead: 1 Kneeling or Squatting: 1
Climbing Ladders: 0 Climbing Stairs: 2

NON-DISCRIMINATION: AIMS College Prep Charter District does not discriminate on the basis of race, color, religion, gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin, or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational services, programs or activities.

Effective: 12/14/16

Board Approved:12/14/16