Office Coordinator jobs in Tallmansville, WV

Wise Path Recovery Centers is seeking an Office Coordinator to join our team at our Cheat Lake outpatient location!

The Office Coordinator will oversee the day-to-day operations and activities of the office. The Office Coordinator will be responsible for ensuring the smooth operations of the office environment, managing administrative procedures, and supporting various departments. 

Accountabilities 

• Manage daily administrative tasks for office personnel including managing provider schedules to maximize efficiency, productivity, and guest satisfaction. 
• Manage relationships with guests and visitors, ensuring a positive experience.  
• Ensure all consents and agreements are signed prior to services being rendered 
• Ensure all guests are set up with the patient portal and KIOSK upon admission 
• Manage EMR queuing system 
• Collect co-pays from guests. 
• Manage schedules for conference and community spaces. 
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls. 
• Assist in the preparation and distribution of internal communications and reports. 
• Improve employee and client retention rates through active communication and problem-solving efforts 
• Facilitate maintenance of office equipment including cleaning, maintenance, and repairs. 
• Order supplies and equipment as needed. 
• Serve as the point of contact for office vendors and service providers. 
• Plan and organize office events, meetings, and employee activities. 
• Ensure compliance with company policies and procedures regarding data management and confidentiality. 
• Other duties as assigned 
• Core Values - Promote and adhere to the workplace values of kindness, teamwork, empathy, integrity, excellence and mission 

Qualifications and Knowledge 

• Ability to work as a member of a team as well as independently 
• Ability to read and interpret documents such as safety rules or policy & procedure manuals 
• Demonstrate proficiency in verbal and written communication skills  
• Ability to apply common sense understanding to carry out instructions in written, oral, or diagram form  
• Ability to deal with problems involving several concrete variables in standardized situations 
• Ability to be flexible in relation to department needs 

Education, Experience, Skills 

• Strong written and verbal communication skills 
• Excellent organizational and time management skills 
• Great customer service and interpersonal skills 
• Friendly, service-oriented personality 
• Keen attention to detail 
• Problem-solving and basic troubleshooting skills 
• Proficiency with common word processing and spreadsheet software 
• Comfort with fast-paced environment 
• Must have or, within 30 days from hire, be able to obtain current First Aid and CPR card  

Work Conditions and Physical Requirements 

• Work Setting: Indoors, environmentally controlled 
• Body Positioning: Spend time sitting and standing, making repetitive motions, spend time using hands to handle, control or feel objects, tools or controls; frequently lift or move up to 10 lbs and occasionally lift or move up to 50 lbs 
• Communication: Contact with others, electronic mail, in-person discussions, public speaking, telephone, video 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.