TITLE: Financial Operations Analyst (OFM)
POSITION TYPE: Full Time (W2)
LOCATION: Berkeley Heights, NJ
ABOUT
WorldLink:
WorldLink
is a rapidly growing information technology company at
the forefront of the tech transformation. From custom
software development to cloud hosting, from big data
to cognitive computing, we help companies harness
and leverage today’s most cutting-edge digital
technologies to create value and grow.
Collaborative. Respectful. Work hard Play hard. A place to
dream and do. These are just a few words that describe
what life is like at WorldLink. We embrace a culture of
experimentation and constantly strive for improvement and
learning.
We take
pride in our employees and their future with continued
growth and career advancement. We put TEAM first. We are a
competitive group that like to win. We're grounded by
humility and driven by ambition. We're passionate, and
we love tough problems and new challenges. You don't
hear a lot of "I don't know how" or "I
can't" at WorldLink. If you are passionate about
what you do and having fun while doing it; tired of rigid
and strict work environments and would like to work in a
non-bureaucratic startup cultural environment, WorldLink may
be the place for you.
For more
information about our craft, visit
https://worldlink-us.com
.
WHO
we’re looking for:
We are
looking for a Financial Operations Analyst (OFM) who will be responsible for supporting tasks related to management and operations development through efficient financial management, organizational operation and employees support related to operations.
Role
and Responsibilities:
- Perform Month End Closing expense analysis in detail by GL and create Financial report to manager on a monthly basis.
- Perform Month End Closing expense Forecast in detail by GL for up to 6 months, upload accurate data on HQ MOSAIC page, and create Financial report to manager on a monthly basis.
- Perform fixed Asset Investment Invoice submission via N-ERP system and confirm Asset depreciation terms with Corporate Finance team
- Directly submit, or support submission of any department owned Purchase Orders/PUMIs as needed.
- Interact and maintain positive business relationships with various Finance counterparts (Corporate Accounting, Finance Management, Accounts Payable, etc.)
- Perform Financial analysis to prepare with the team, the Yearly Organization's Budget and create related reports to be shared with upper management and HQ counterpart.
- Prepare month-end closing financial status to analyze the variances between Business Plan vs. Actual by GL.
- Support internal and external teams with R&D Tax Credit preparation.
- Setup yearly investment plans and share with Finance Management team, and support from purchase, VERS vendor registration (as needed), Invoice Clearing via N-ERP, and analyze Depreciation expense.
- Provide various financial reports as needed to team manager(Labor, Outsourcing, Travel,Entertainment, LVA, etc.)
- Create and assist RMS PUMIs and KNOX PUMIs as needed for the department ex) low value assets, samples, repair and construction, lost property, immigration related, etc.
- Assist as needed in preparing reports when departmental leaders need certain information to be analyzed and provide information to customers or HQ.
- Coordinate with financial management teams, and identify/reconcile budget discrepancies and request reclassification as needed.
- Identify examinee and schedule SW Exam via GSCS system.
- Coordinate with HQ and OPS team if necessary regarding SW Certificate Operation.
- Maintain and update spreadsheet for test results, test dates, employee certificate status,etc.
- Coordinate with the IT team to resolve any IT issues for the exam.
- Coordinate with HR and Hiring Manager on identifying examinee and available exam date to schedule Pre-employment S/W Exam via GSCS system.
- Inform information related to Software Certification exam to OPS,Departments, and examinees.
- Collaborate with cross-functional partners such as GA, IT help desk, and Security.
- Lead and Coordinates office space planning with department managers and executes, moves, additions, and changes to the office environment.
- Maintain, track, and create reports for departmental resources (regular full time, outsourcing) Create weekly resource HC, visitor HC reports, and office issues report to team manager.
- Provide support to new hires and visitors upon arrival such as seating arrangements, desk phone, mobile phone, if needed; asset acquisitions, request IT assets via GHR for employee.
- Support and follow up on all 3rd party vendor new hire approvals/termination requests to HRBP, GHR Vendor Support, and Security.
- Assist office employees to support GA, expense, PUMI, etc., for the office and operation management.
- Maintain network access, applications, printing, and resolve network difficulties via respective channels (IT, etc.)
- Other Duties as assigned by team manager.
Required Experience and Education:
- 1-2 years of experience.
- AA, BA/BS or business degree.
- Business Analyst experience preferred.
- IT-related knowledge recommended.
Necessary Skills and Attributes:
-
Self-motivated
individual with the ability to thrive in a team-based or
independent environment.
- Detail-oriented with strong
organization skills.
- Ability to work in a
fast-paced environment.
- Limited supervision
and the exercise of discretion.
- Must be Korean/English Bilingual.
- Exceptional inter-communication skills with the ability to handle multiple tasks simultaneously.
- Proficient in Microsoft Office (Excel, Power Point, Word, and Outlook).
- Ability to establish and maintain open/positive relationships with team, department, and respective counterparts.
- Ability to prioritize work to ensure completion of all tasks in a timely manner.
- Ability to follow-up on tasks based on various team projects promptly.
- Ability to listen carefully and attentively, and clarifies and confirms the understanding of others' messages.
- Ability to work independently without regular direct supervision.
Physical Demands:
The
physical demands described here are representative of
those that must be met by contract employee to
successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.
While
performing the duties of this job, the contract employee is
occasionally required to stand, clean, crawl, kneel, sit,
sort, hold, squat, stoop, stand, twist the body, walk, use
hands to finger, handle, or feel objects, tools or
controls, reach with hands and arms, climb stairs or ladders
and scaffolding, talk or hear, and lift up to 20 pounds.
Specific vision abilities required by the job include
ability to distinguish the nature of objects by using the
eye. Operate a computer keyboard and view a video display
terminal between 50% - 95% of work time, including prolonged
periods of time. Requires considerable (90% ) work utilizing
high visual acuity/detail, numeric/character distinction, and
moderate hand/finger dexterity.
Performs
work under time schedules and stress which are normally
periodic or cyclical, including time sensitive deadlines,
intellectual challenge, some language barriers, and project
management deadlines. May require working additional time
beyond normal schedule and periodic travel.
WHAT
we’ll bring:
During
your interview process, our team can fill you in on all the
details of our industry-competitive benefits and career
development opportunities. A few highlights
include:
-
Medical
Plans
- Dental
Plans
- Vision Plan
- Life &
Accidental Death & Dismemberment
- Short-Term
Disability
- Long-Term Disability
- Critical Illness/ Accident/ Hospital Indemnity/ Identity
Theft Protection
- 401(k)
WHAT
you should know:
Our
success begins and ends with our people. We embrace
diverse perspectives and value unique human
experiences. WorldLink is an Equal Employment
Opportunity and Affirmative Action employer. All employment
at WorldLink is decided on the basis of
qualifications, merit, and business need. We endeavor
to continue our footprint as a diverse organization by
highlighting opportunities for all people. WorldLink
considers applicants for all positions without regard to
race, color, religion or belief, sex, (including pregnancy and
gender identity), age, national origin, political affiliation,
citizenship status, marital status, military/veteran status,
genetic information, sexual orientation, gender identity,
physical or mental disability or any other characteristic
protected by applicable laws. People with disabilities who need
assistance with any part of the application process should
contact us.
This
job description is designed to cover the main responsibilities
and duties of the role but is not designed to be a
comprehensive list of all.