Patient Intake Clerk jobs in Davenport, IA

Chief Deputy County Clerk
Department: County Clerk & Recorder’s Office

Location: Courthouse

Reports To: County Clerk & Recorder

Salary Grade: 10

FLSA Status: Non-Exempt

Approved By: County Board

Approved Date: July 9, 2024

SUMMARY:

This position provides supervision and operational support in the absence of the County Clerk. The Chief Deputy County Clerk is responsible for delinquent tax processes, election administration, vital records, county personnel records, payroll processing and accounts payable functions.

APPOINTMENT AND SUPERVISION:

This position is employed by and works under the supervision of the County Clerk/Recorder.

DUTIES AND RESPONSIBILITIES:

Duties may include but are not limited to the following:

• Assists with supervision of deputies in the absence of the County Clerk/Recorder. Responsibilities include cross training and giving work direction to other employees in the various tasks of the office.
• Maintains personnel records of all county employees regarding county wages and benefits.
• Provides support to all county employees regarding payroll, insurance, and retirement issues and questions
• Prepares bi-weekly payroll for all county employees including preparation of taxes, insurance, wages, etc.
• Prepares and submits bi-weekly, quarterly and yearly reports for the Social Security Administration, Illinois Department of Revenue, Illinois Department of Employment Security and Internal Revenue Service.
• Acts as IMRF agent determining eligibility, wage reporting, disability, filings, retirement and death benefits and maintain these records for the county.
• Files property casualty and worker’s compensation incident reports for county employees and the public and monitors progress and payments. Conducts incident report follow-ups and assists Department Heads, Elected Officials & Administrators with incident reporting guidance on the process and procedure as necessary.
• Develop, implement, and monitor loss prevention and cost containment programs or general liability and workers compensation.
• Analyzes and evaluates major loss exposures.
• Identify incident problem areas and develop resolutions for those risk areas.
• Establishes and manages relationships with various risk management and insurance consultants and vendors, including the county’s broker agent.
• Assists in administering elections on a national, state, and county level, including elections for schools, parks, townships, and special districts. Registers voters and maintains a county-wide voter registration database. Works with the State Board of Elections in electronic voter registration and cross matching registrations from other counties and states.
• Responsible for the setup, maintenance, and testing of all election tabulators and ballot marking machines.
• Maintains records of election judges, absentee voting, and polling place compliance, as well as learning all election procedures and regulations according to the Illinois State Statutes. Assists with the instruction and training of deputy registrars and election judges.
• Issues, processes, and files birth, death, and marriage records for the County as the Local Registrar. This includes working with the public, local funeral directors, the County Coroner, and the State Registrar of Vital Records/Illinois Department of Public Health to ensure compliance of law.
• Mandated attendance at the tax sale to call and accept bids for taxes being sold, including preparation of the required documents for the tax buyer and tax owner following a sale.
• Prepares documents for the sale of forfeitures for both over the counter sales and owner payment to County Treasurer
• Maintains the delinquent tax program according to the Illinois State Statutes.
• Reconciles all County Clerk/Recorder bank accounts and tracks revenue.
• Perform other duties as assigned and requested.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in related field; or
• An Associate Degree in accounting, business or a related field; and
• At least five (5) years of increasingly responsible experience in any one or more of the following fields: Human Resources, Insurance, Business Administration; Occupational Health; Health Administration, or;
• Any equivalent combination of related education and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of state and federal laws, which govern the County Clerk & Recorder’s Office.
• Ability to solve practical problems related to operation of both offices; and to interpret and follow instructions presented in a variety of forms.
• Ability to accurately perform calculations that involve figures and amounts such as discounts, interest, commissions, proportions, and percentages; and to apply concepts of accounting, basic algebra and geometry.
• Ability to effectively meet and handle the public with respect and consideration; and to handle tactfully stressful situations involving concerned citizens.
• Ability to effectively and professionally communicate with a wide variety of audiences including the public, department heads and officials, co-workers, and external vendors/customers; to make effective public presentations; and to prepare clearly written correspondence.
• Ability to take the initiative, make decisions, and perform a variety of diversified tasks with a high level of accuracy and in a timely fashion.
• Working knowledge of, experience with, and skill in the operation of personal computers and computer programs such as word processing, electronic spreadsheets, and databases.
• Ability to maintain a high level of confidentiality.
• Ability to work independently.
• Ability to pay close attention to detail and coordinate various activities simultaneously.
• Ability to provide support to county employees by providing them with accurate information and responding to requests on a timely basis.
• Respond and manage all incidents, including submitting required internal and external reports.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

The employee must occasionally lift and/or move up to 35 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate, although from time to time it may be loud due to the operation of construction and maintenance equipment.

The requirements of this position may require the incumbent to work outside of normal business hours.

Job Type: Full-time

Pay: From $25.38 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person