Payroll Manager jobs in Ontario, CA

Job Title: Payroll Manager

Classification: Exempt full time

Reports to: CHRO

A. PURPOSE

Under general direction from the Chief Human Resources Officer, the payroll manager primary duties are to oversee payroll administration directly related to general business operations for multiple sites. The payroll manager uses independent judgement and is responsible for monitoring all tasks necessary to accomplish the organization’s payroll processing objectives, including relationships with external auditors and state and federal agencies. The Payroll Manager is responsible for ensuring accurate and timely payroll processing and reporting in accordance with policies and procedures. The majority of the employee’s time is spent planning, coordinating and managing the functions of the payroll department.

B. DUTIES

General Overall Duties

Some of the duties of this position are those described below. This job description does not state or imply that the duties listed are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by upper management.

• Analyzes, prepares and inputs payroll data for multiple sites. Uses automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
• Analyzes, prepares, reports for temporary agencies, audits for billing accuracy. Makes administrative decisions to support process changes.
• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
• Maintains current knowledge of applicable state and federal wage and hour laws.
• Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support.

• Performs various journal entries, account reconciliations, and provides general ledger support.

• Facilitates management and employee understanding of payroll procedure.
• Manage and support the process to prepare, review, audit and submit bi-weekly payroll.
• Manage and Enforce wage garnishment orders.
• Maintain accurate and current data in the employee payroll system and records.
• Maintain and ensure the accuracy of the Time and Attendance system in ADP.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Audit W-2s, payroll balance sheet accounts, YTD earnings, etc.
• Provide payroll related data to auditors and tax accountants.
• Transfer 401(k) employee deductions to benefit plan.
• Facilitate periodic training on payroll policies and procedures and the electronic timekeeping system.

• Reviews current processes and procedures to improve efficiencies and to optimize the use of technology.

• Maintain compliance for Federal, State, Local, and internal including 60 hour max, and day of rest.

Competencies

• Interpret and Analyze complex information
• Communication Proficiency.
• Technical Capacity.
• Personal Effectiveness/Credibility.

Specific Skills and Abilities Required

• BA or BS in Human Resources highly preferred or 5 years payroll experience.
• Working knowledge of relevant federal and state wage and hour laws.
• Proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
• Analytical
• Possess strong APD knowledge/experience.
• Ability to exercise independent judgment and discretion in all aspects of the position.
• Excellent organizational and project management skills with a strong commitment to follow up.
• Must be able to maintain highly confidential information without compromise.
• Schedule must be flexible for long hours as needed.
• Attention to details and accuracy.
• Able to motivate and empower others to reach organizational goals.
• Demonstrated ability to convey complex information in clear and concise manner.
• Must be able to meet payroll deadlines.
• Strong focus on customer service.
• Positive attitude in a team environment.
• Adapts well to changing environment.

C. EDUCATION/EXPERIENCE

• Bachelor’s degree in Human Resources, Business or related fields from an accredited institution.
• Payroll certification (preferred)
• Minimum 5 year experience (Food Industry is a plus)
• Bilingual (English/Spanish)

E. Physical Requirements (All requirements are subject to possible modification to reasonably accommodate individuals with a disability.)

1. Physical activities of this position. (Check ALL that apply.)

o Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.

o Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces. This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

o Stooping: Bending body downward and forward bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.

o Kneeling: Bending legs at knee to come to a rest on knee or knees.

ý Crouching: Bending the body downward and forward by bending leg and spine.

o Crawling: Moving about on hands and knees or hands and feet.

ý Reaching: Extending hand(s) and arm(s) in any direction.

o Standing: Particularly for sustained periods of time.

ý Walking: Moving about on foot to accomplish tasks, particularly for long distances.

o Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.

ý Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.

o Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.

ý Finger Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole arm as in handling.

ý Grasping: Applying pressure to an object with the fingers and palm.

ý Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

ý Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.

ý Hearing: Noisy environment.

ý Vision: Close work.

ý Repetitive motions: Substantial movements (motions) of the wrists, hands and/or fingers.

• 
  Degree of physical exertion required for the position. (Check ONE.)

ý Sedentary Work: Exerting up to 10 lbs of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary Work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

ý Light Work: Exerting up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

o Medium Work: Exerting up to 50 lbs. of force occasionally and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects

Heavy Work: Exerting up to 100 lbs. of force occasionally and/or up to 50 lbs. of force frequently, and/or up to 20 lbs. of force constantly to move objects

Very Heavy Work: Heavy Work: Exerting in excess of 100 lbs. of force occasionally and/or in excess of 50 lbs. of force frequently, and/or in excess of 20 lbs. of force constantly to move objects

• 
  Environmental conditions the employee will be subject to in this position. (Check ALL that apply.)

ý Inside environmental conditions: Protection from weather conditions, but not necessarily from temperature changes.

ý Outside environmental conditions: No effective protection from weather.

ý Both environmental conditions: Activities occur inside and outside.

o Extreme cold: Temperatures below 32 degrees for periods of more than one hour.

o Extreme heat: Temperatures above 100 degrees for periods of more than one hour.

o Noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.

ý Vibration: Exposure to oscillating movements of the extremities or the whole body.

o Hazard: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.

o Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dusts, mists, gases or poor ventilation.

o Oils: There is air and/or skin exposure to oils and other cutting fluids.

o Humidity: Exposure to humid conditions ranging from 70 to 92 percents.

Respirator: Use is required.

ý None: No substantial exposure to adverse environmental conditions (such as in typical office or administrative work).

B. SUPERVISION

• Directly Supervises: Payroll Coordinator
• Indirectly Supervises: No one

• 
  Disclaimer: This position description indicates in general terms the type and level of work performed and responsibilities held by the employee(s) occupying this position. Duties described are not to be interpreted as an exhaustive list of all responsibilities. Employee(s) will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.