Project Controller jobs in New York, NY

Description

**Role is Hybrid, Onsite and Remote**

SUMMARY:

The Assistant Controller will serve as a direct report to the Controller and is responsible for assisting the CFO in carrying out the financial duties of the agency as it relates to Government grants and financial analysis. This requires becoming familiar with all existing accounting policies and procedures and budgets in addition to the normal day to day accounting technical functions.

RESPONSIBILITIES:

• Manage and Supervise the Staff Accountants and Accounting Manager for PH for all required financial reporting and activities, including month end closing, all Government billings and reporting and annual agency audits, cash flow, and other financial projects as needed. Review all journal entries of Staff Accountants and Accounting Manager.
• Respond to requests from other departments and government agencies regarding the financial aspects of government contracts, including billing and reporting.
• Manages assigned balance sheet account reconciliations and G/L account analysis for monthly closes. This includes the monitoring of monthly Government Grants receivable and revenue accounts. Ensure schedules tie out to the general ledger.
• Coordinate the fiscal year end close-out process for each Grant to maximize spending on programs. This includes reviewing Financial Reports and budget vs actual reports received from the Accountants, coordinating with Program staff to submit year end and contract end invoices timely, and final review of actual expenses and approval to close out the contracts.
• Assist the Controller and CFO in the coordination, planning and preparation of the agency annual year-end audit schedules including cash confirms, inter-fund balances, consolidated statements, adjustment entries, Schedule of Expenditures of Federal Awards (SEFA), Single Audit (OMB A-133) and CFR schedules, etc.
• Coordination and review of records and presentation of supporting documentation for all Government audits including site visits and desk audits performed by Government agency staff or CPA firms hired by Government agencies for PH and related Corps.
• Prepare and review the monthly budget versus actual Director's report package for each contract on a timely basis. Streamline these processes and reports where possible. Discuss and advise Budget Director, Controller and CFO of key issues that may need to be addressed or require further investigation and follow-up and notify of any major variance discrepancies or concerns.
• Monitor the receivables from the government agencies to assure prompt collections. Investigate and follow-up with funders on payment status and notify Controller and or CFO of any problems that cannot be resolved.
• Coordinate with the accounting staff for the timely preparation of projections for modifications and for year-end expenditure updates to identify funds remaining to assist with contract closeouts on a timely basis.
• Provide assistance and staff resources to the Budget Director as needed for the preparation of Budget Modifications and renewals and RFP proposals.
• Manages and prepares all related financial forecasts and cash flow projections, including related to government contract spending.
• Assist Controller and CFO in financial analysis and special projects as needed.

Qualifications

QUALIFICATIONS:

A Bachelors degree is required, CPA, MBA a plus. Must have 5 to 7 years of related accounting experience. Knowledge of fund accounting, Single Audit (OMB A-133) and GAAP reporting requirements preferred. Familiarity with federal and NY government agencies which PH contracts with is a plus. Strong supervisory, financial analytical skills, internal control, risk assessment and computer literacy in MS Excel and MS Word preferred. Needs the ability to establish workload priorities and balance diverse projects. Must have exceptional communication skills regarding complex and confidential issues and/or regulations. In addition, the Assistant Controller shall perform any duties as required to meet the needs of the program and the clients we serve. The agency reserves the right to review and change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.