Property Administrator jobs in Pittsfield, MA

Description

Job Purpose:

The Property Accountant is responsible for all accounting functions related to assigned hotels and will be the finance department point of communication for the hotels’ General Managers. Overall duties include all aspects of financial accounting, budgeting and forecasting, daily and monthly closings, posting all subsidiary monthly journals, balance sheet reconciliations, leading month end closing process, and production of monthly P&L and owners’ packages. The Property Accountant also works closely with property level managers and / or accounting specialists in the fulfillment of the needed accounting procedures at the assigned hotels.   

Essential Duties and Responsibilities:

• Maintain compliance with Main Street Hospitality standards and regulations to ensure safe, consistent and efficient financial processes of a portion of the company’s hotel portfolio.
• Post daily sales journal (income journal) after balancing audit reports to settlements, through interface of property PMS and company accounting software.
• Prepare and post monthly journal entries for banking and subsidiary journals (miscellaneous revenues, house S & P adjustments, gift cards).
• Prepare monthly P&L’s for assigned properties.
• Work with General Managers on annual budgets and mid-year forecasts.
• Prepare monthly balance sheet reconciliations with appropriate back up according to auditing standards.
• Prepare monthly cash flow statements, and work with MSH Treasury department on rolling calendar cash forecasts for assigned properties.
• Audit and reconcile all front desk and food and beverage cashiering.
• Audit, reconcile credit cards; reconcile city ledger accounts on a weekly basis, compared to property monthly aging report.
• Validate tax calculations in the sales journal and ensure that the taxes posted correspond to the revenues generated for each category; research and reconcile exceptions.
• Alert management of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
• Maximize productivity, identify problem areas, and assist in finding and implementing solutions.
• Respond to governmental inquiries upon receipt.
• Attend meetings/trainings as required by management.
• Perform other duties as requested by management.
• Maintain high level of office organization by daily filing and routing of all job-related duties.
• Any other tasks assigned by the VP of Finance.

Education & Experience: 

• High School diploma or equivalent and/or related experience in a hotel or a related field preferred
• College degree in accounting, finance or equivalent preferred
• At least three to five years general accounting work experience (i.e., chart of accounts, maintain general ledger accounts, reconciliations, monthly closings)
• Ability to understand and utilize basic computer equipment and applications, to include spreadsheet applications, accounting and analytics software and HRIS technologies 
• Experience with hospitality accounting and business analytics software preferred

Professional Characteristics:

• Work with and understand financial information, data, and complex arithmetic functions.
• Ability to clearly convey information and ideas.
• Ability to assimilate complex information, data, etc., from disparate sources and consider, adjust, or modify to meet the constraints of the need.
• Maintain composure and objectivity under pressure.
• Effectively handle problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Work with and understand financial information, data, and complex arithmetic functions.
• Willing to listen, understand, clarify and resolve the concerns or issues raised by co-workers, vendors and hotel staff associates and customers.

• Ability to prioritize job functions to meet established deadlines
• Maintain regular attendance in compliance with Main Street Hospitality standards, as required by scheduling, which will vary according to the needs of the assigned hotels

Physical Requirements:

• Flexible and long hours sometimes required
• Sedentary work – Exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects

Work Authorization:  Must be eligible to work in the United States. 

EEO Statement:  Main Street Hospitality is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, or any other characteristic protected by law.

Qualifications