Property and Evidence Clerk jobs in Fremont, CA

Abode Services values safety, wellness, and respect for each other and for those who we serve. Because of this commitment Abode Services is mandating that all employees be vaccinated effective September 30, 2021.Everyone deserves a home.

Abode Services’ mission is to end homelessness – doing whatever it takes to help those who need it most.

Abode Services, one of the largest and effective nonprofits working to end homelessness in the Bay Area, has an opening for a Desk Clerk at our Canyon Vista site in Redwood City. ( Day 7am -3 pm)

POSITION SUMMARY: The Desk Clerk is primarily responsible for the building’s desk station, including oversight of the security personnel assigned under a contractual relationship for a permanent supportive housing facility . This includes working with the Property Manager in the training of security/desk personnel of all property emergency and non-emergency procedures, desk procedures, and ensuring compliance with all organizational and department policies.

Benefits & Perks:

• $26.00 - $28.00/per hour
• *Day shift: 7am -3 pm/ 40hrs  per week
• 100% paid health, vision, and dental options
• 19 PTO days & 12 Holidays per year
• Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
• 3% retirement match/contribution 
• Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
• Dynamic, mission-driven culture and supportive leadership. We support you in supporting others

The Diverse Culture: We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.

RESPONSIBILITIES / DUTIES: 

● Monitor, record, follow-up and provide oversight of daily common area activities in order to maintain property security, including surveillance monitoring and regular property patrols. 

● Maintain communication with security contract representatives as it pertains to changes, updates or needs related to contracted security personnel. 

● Screen, document and record all visitors to confirm authorization on the property. 

● Maintain and ensure the accuracy and confidentiality of property logs and journals and ensure other security personnel are trained and accurate according to the property’s desk procedures. 

● Respond to property emergencies and incidents and escalate to the appropriate chain of command. 

● Accurately and timely complete critical incident reports for incidents at the property during your shift and escalate to the appropriate chain of command. This may include following-up to ensure timely submission of security personnel submission of incident reports. 

● Report violations of the House/Community Rules and rules of conduct outlined in the lease agreement to upper management. 

● Assist tenants in completing work orders, incident reports and filing complaints/grievances. 

● Attend online and in-person training that are required for the position; this includes job-specific training and agency-wide training. 

● Maintain a safe, clean, and presentable front desk area, including the building entry and lobby area. May have to perform light janitorial duties after-hours for spills and emergency clean-ups to maintain building safety. 

● Provide information and or other communication to tenants, visitors, and applicants concerning housing or property related functions. 

● Answer phones and operate the front desk phone system as needed. 

● As needed, provide administrative support to Property Manager and Leasing Specialist when applicants report to the site after-hours or other administrative support requests. 

● Foster good staff relationships, cooperation, and teamwork between staff under his/her supervision as well as with others in the organization. 

● Treat all residents/staff/vendors/visitors to the complex with respect and courtesy and treat all the residents in a non-discriminatory manner. 

● Maintain communication with resident service providers and/or case managers and interact with them to assist residents with housing issues and needs. 

● Work as a team member with other site staff so that all function as a team and are cooperative with each other, the residents, and visitors to the property. 

● Attend staff meetings and other property related meetings as required. 

● Other duties as assigned.

MINIMUM QUALIFICATIONS: 

● High school diploma or equivalent (GED) required. 

● Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required.

COMPETENCIES: 

● Excellent verbal & written communication, organizational, interpersonal, de-escalation and time management skills. 

● Strong analytical and problem-solving skills with meticulous attention to detail. 

● Ability to work well independently and collaboratively with teams. 

● Ability to do basic addition, subtraction, multiplication, and division, as needed per job duties. 

● Ability to understand changes in policy, methods, operations, etc. as they apply to the position. 

● Relates well to people, must exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the security/desk staff. 

● Proficiency in Microsoft Office programs, systems, and platforms. 

● Experience in analyzing and prioritizing complex situations, exercise good judgment and problem-solve while completing required duties. 

● Knowledge of supportive housing, interim housing, or housing first models. 

● Excellent organizational, and communication skills; integrity; respect for confidentiality; ability to work with diverse populations, including persons with various disabilities and work tactfully under stressful situations. 

● Must be able to speak, read and write fluent English. 

● Ability to learn and use required mobile devices and business-related applications. 

● Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record to build and maintain effective relationships with a wide variety of internal and external contacts. 

PHYSICAL REQUIREMENTS:

● Communicating with others to exchange information; seeing to read a variety of materials. 

● Manual dexterity for use of keyboard, tools, controls; repetitive motion that may include the wrists, hands, and/or fingers. 

● Remaining in a stationary position, often standing, or sitting for prolonged periods, while at a desk or working on a computer. 

● Ability to drive and sit in a car for prolonged periods of time. 

● Ability to move between floors, ascending, descending stairs around all property areas, including roof and basements. 

● Ability to use cleaning equipment and supplies such as mop, broom, vacuum, and carpet cleaning machinery. 

● Visual acuity necessary to inspect the property and review documents. 

● Hearing acuity enough to use telephone and communicate with residents and staff. 

● Frequent standing, walking, bending, squatting, stooping, crawling on floors, climbing stairs, walking on uneven ground, lifting items up to 15 pounds, reaching at, below, or above shoulder level. Also, the ability to squat, bend at the waist, crouch, reach overhead and horizontally, and kneel.

WORK CONDITIONS / ENVIRONMENT: 

● Must be able to work in a shared office environment with moderate to high noise level with frequent contact and interruption. 

● Multi-level buildings with stairs and/or ramps. 

● Frequent travel by car throughout the county region and surrounding areas. 

● Work in program service environments, which may include entering housing units or participants’ residences, program offices, non-agency offices and meeting areas.

Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.

Abode Services is an Equal Opportunity Employer/Drug Free Workplace