Purchasing Coordinator jobs in Rochester, MN

The University of Wisconsin-Stout is seeking a collaborative professional, committed to promoting the development of an equitable and inclusive environment, serving as the financial specialist for the IT department. The position operates independently, while under the general supervision of the CIO/Assistant Chancellor for Learning and Information Technology (LIT).

The Business Manager/ Software Purchasing Coordinator oversees the management of financial funding strings and budget development processes for the LIT department. This position also works closely with the department on account-related issues, offering advice and consultation to the CIO and other unit directors to foster effective unit finances. The position works closely and collaboratively with other University business managers and budget personnel. The Business Manager/Software Purchasing Coordinator is responsible for financial reconciliation and ensuring unit compliance with University policies and procedures and Generally Accepted Accounting Principles (GAAP). In addition, this position coordinates enterprise software and hardware procurement activities to ensure adherence with University policies, practices, and regulations.

This position requires engagement at a variety of levels within the organization and the ability to execute multiple tasks and projects simultaneously, exercise considerable independent judgment, and be attentive to detail with a customer-center approach to service. The Business Manager/ Software Purchasing Coordinator must possess strong ethics, exemplary analytical and administrative skills.

Official UW Title Financial Specialist III (FN008)

QUALIFICATIONS

Minimum / Required

• Associate degree or two (2) years related work experience
• Demonstrated knowledge and experience with the principles and practices of professional accounting
• Advanced Microsoft Excel skills
• Excellent interpersonal, communication and customer service skills in working with a diverse community
• Excellent organizational and prioritization skills

Highly Desired/Preferred

• Degree in Accounting, Finance, Business, Economics, or related field
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Strong working knowledge of data querying tools
• Knowledge of state and federal fiscal rules, regulations, and procedures
• Broad understanding of enterprise software, hardware procurement and/or vendor selection, purchase requisition creation, and budget control
• Knowledge and experience with how technology is used in an institutional setting
• Commitment to cultivating a positive work environment that embraces inclusion

RESPONSIBILITIES

• Primarily reviews, approves, and advises on a variety of complex financial transactions.
• Reconciles transactions.
• Maintains financial records and budget of area.
• Coordinates departmental purchases and purchases of University-wide software.

DEPARTMENT INFORMATION

Learning and Information Technology (LIT) is a support organization dedicated to providing efficient and effective state-of-the-art learning and information technology solutions and services to students, faculty, and staff for instruction, administration, and public service in support of the University's mission.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, 5/12/2024 are ensured full consideration. Applications will be accepted until the position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:
1. Cover letter (* See below)
2. Resume
3. Names and contact information for a minimum of three (3) professional references

• Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Tom Janicki
Email: janickit@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Gretchen Metzler
Email: metzlerg@uwstout.edu

INSTITUTIONAL OVERVIEW

University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 45 undergraduate degrees, 20 graduate degrees and 30 professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

ADDITIONAL INFORMATION

This is a full-time 12-month exempt appointment with a minimum starting salary of $52,000, commensurate with qualifications and experience. Limited remote work/telecommuting may be possible after completion of a training period, successful on-the-job performance, departmental needs assessment and approval in accordance with the UW-Stout's telecommuting policy.
The University System offers a comprehensive total rewards package including generous paid time off, health insurance coverage and family benefits; including participation in the acclaimed Wisconsin State retirement plan. More details found here:

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf
• Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts will be required at time of hire, if applicable.

Applicants must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

Job Family: Staff