Records Supervisor jobs in San Diego, CA

Records Supervisor supervises a team working in the company records department and information management programs. Responsible for overseeing the storage, backup, maintenance, reproduction, protection, and disposition of all records. Being a Records Supervisor evaluates and recommends media formats and storage requirements to be used for records/information. Provides training and guidance to end users. Additionally, Records Supervisor may require a bachelor's degree. Typically reports to a manager. The Records Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. Thorough knowledge of functional area under supervision. To be a Records Supervisor typically requires 3 years experience in the related area as an individual contributor. (Copyright 2024 Salary.com)

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Release of Information Specialist / Medical Records * Clinic Route Processing
  • Vital Records Holdings LLC
  • San Diego, CA FULL_TIME
  • Description

    Description: The Release of Information (ROI) Specialist I within the VitalChart department of VRC Companies, LLC (“VRC”) is responsible for processing all assigned requests for medical records in a timely, efficient manner while ensuring accuracy and the highest quality service to healthcare clients. This position must, always, safeguard and protect the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s medical information and that all Release of Information requests follow the request authorization, VRC, and healthcare facility policies as well as federal/state statutes, such as HIPAA. Additionally, this position is required to continually perform at a high quality and productivity level. This position interacts with the ROI Area Manager and/or ROI Team Leader regularly and will keep them informed of any concerns or issues regarding quality, connectivity, client concerns, and requestor issues that may impact VRC performance or service expectations. This position must conduct interpersonal relationships in a manner designed to project a positive image of VRC.

    Key Responsibilities / Essential Functions

    • Assigned Release of Information request types will primarily be Continuing Care and Disability Determination Services, with cross-training on other request types as supervisor deems appropriate based on experience and performance
    • Travels to multiple clinics on different days and processes requests onsite.  Mileage will be reimbursed.  
    • Accesses Release of Information requests and medical records for healthcare client(s) according to the specific procedure and security protocol for each client
    • Completes Release of Information requests daily, prioritizing requests as needed based on turnaround timeframes and procedures of VRC and the service agreement between the healthcare facility and VRC
    • Canidates requests and signed patient authorizations for compliance with HIPAA, other applicable federal and state statutes, and established procedure
    • Classifies request type correctly
    • Cogs request into ROI software
    • Retrieves and uploads requested portions of the patient’s medical chart (from electronic or physical repository)
    • Performs Quality Control checks to ensure accuracy of the release and to avoid breaches of Protected Health Information (PHI)
    • Checks for accurate invoicing and adjusts invoice as needed
    • Releases request to the valid requesting entity
    • Rejects requests for records that are not HIPAA-compliant or otherwise valid
    • For records pulled from a physical repository, returns records to proper location per VRC and healthcare client procedure
    • Documents in ROI software all exceptions, communications, and other relevant information related to a request
    • Alerts supervisor to any questionable or unusual requests or communications
    • Alerts supervisor to any discovered or suspected breaches immediately
    • Alerts supervisor to any issues that will delay the timely release of records
    • Answers requestor inquiries about a request in an informative, respectful, efficient manner
    • Stores all records and files properly and securely before leaving work area.
    • Ensures adequate office supplies available to carry out tasks as soon as they arise
    • Is available and knowledgeable to take on additional healthcare facilities or request types to assist during backlogs
    • Understands that healthcare facility assignments (on-site and/or remote) are subject to change
    • Carries out responsibilities in accordance with VRC and healthcare facility policies and procedures as well as HIPAA, state/federal regulations, and labor regulations
    • Maintains confidentiality, security, and standards of ethics with all information
    • Works with privileged information in a conscientious manner while releasing medical records in an efficient, effective, and accurate manner
    • Alerts supervisor to any connectivity problems, malfunctions of software or computer/office equipment, or security risks in work environment
    • Must adhere to all VRC policies and procedures.
    • Completes required training within the allotted timeframe
    • Creating invoices and billing materials to send to our clients
    • Ensuing that client information details are kept up to date 
    • All other duties as assigned.

    Requirements

    Minimum Knowledge, Skills, Experience Required

    • High School Diploma (GED) required; degree preferred
    • Prior experience with ROI fulfillment preferred
    • Demonstrated attention to detail
    • Demonstrated ability to prioritize, organize, and meet deadlines
    • Demonstrated documentation and communication skills
    • Demonstrated ability to maintain productivity and quality performance
    • Basic knowledge of medical records and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) preferred
    • Prior experience with EHR/EMR platforms preferred
    • Prior experience with Windows environment and Microsoft Office products
    • Displays strong interpersonal skills with team members, clients, and requestors
    • Must have strong computer skills and Microsoft Office skills
    • Prior experience with operations of equipment such as printers, computers, fax machines, scanners, and microfilm reader/printers, etc. preferred
    • Must be detailed oriented, self-motivated and can stay focused on tasks for extended periods of time.
    • Must be able to read, write, speak, and comprehend English. Bilingual skills are desirable.

    Working Conditions

    • Requires ability to work 8 hours quietly at a computer screen and keyboard/mouse.
    • Requires ability to withstand pressures of constant deadlines, training demands, and changing healthcare environment.
    • Job involves standing, walking, sitting, stooping, pushing, pulling, and crouching.
    • Manual dexterity and strength sufficient to enter information via computer keyboard for long periods of time, to write a notes and information needed, and to pick up and hold paperwork, supplies, and other items.
    • Eyesight sufficient to effectively read documents and to accurately view information on a computer monitor
    • Speaking and hearing ability sufficient to communicate effectively
    • Eye/hand coordination, hearing, and visual acuity necessary for day-to-day tasks
    • The ability to lift 20 pounds occasionally and 10 pounds frequently.
    • Should be able to reach and extend arms in any direction.
    • Must be able to respond in a professional manner to angry customers and requestors, both internally and externally, and refer to supervisor as direct and/or as good judgment dictates.
    • Must be open to change (positive or negative) and to consider variety in the workplace.
    • Must have the ability to accept criticism and deal calmly and effectively with high stress situations.
    • Physical presence on-site is essential unless assignment is 100% remote.
    • Hearing and vision must be normal or corrected to within normal range.
    • Able to perform the duties with or without reasonable accommodation.
    • Display a willingness to take on responsibilities and challenges.
    • May require travel to healthcare facilities if assigned to on-site ROI role.

    A thorough understanding of this role and tasks and how they impact the organization and its strategic and financial goals and how they affect the integrity of the organization’s data and information.

    A commitment to discuss questions and recommendations about processes and any observed variations in performing tasks to ensure a standardized approach to work and services provided.

    Participation in education as required for corporate compliance and role-specific functions and tasks.

  • 25 Days Ago

M
Records Clerk
  • Management & Training Corporation
  • Calexico, CA FULL_TIME
  • Overview Pay: $ 17.66 per hour Position title: Mailroom Clerk Facility name: Imperial Regional Detention Facility Location: 1572 Gateway Road, Calexico, California 92231 Work schedule: Full-time, Mond...
  • 2 Days Ago

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Medical Scheduler/Records Clerk
  • Health Partners Management Group INC
  • Oceanside, CA FULL_TIME
  • SUMMARY: ?Provides clerical/administrative support. Schedules appointments in GENESIS for primary care, specialty and subspecialty medical care, and consult/referral specialty care within the MTF. Ser...
  • 19 Days Ago

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Logs and Records Clerk
  • Tyonek Native Corporation
  • San Diego, CA FULL_TIME
  • GENERAL DESCRIPTION This job is at a Depot Level repair facility maintenance on types of aircraft, which include, but not limited to AV-8, C-130, C-2, E-2, EA-6B, F/A-18, H-1, H-53, H-60, MQ-8, P-3, P...
  • 21 Days Ago

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Medical Records Clerk
  • Borrego Health
  • Escondido, CA FULL_TIME
  • SUMMARY: Works under the supervision of the Site Manager. The medical record includes information the patient provides concerning their symptoms and medical history, the results of examinations, repor...
  • 21 Days Ago

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Medical Records Assistant
  • Poway Healthcare Center
  • Poway, CA FULL_TIME
  • Job Description Poway Healthcare Center is seeking a Full-Time Medical Records Assistant to join our team. Responsibilities Receive and follow work schedule/instructions from your supervisor and as ou...
  • Just Posted

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0 Records Supervisor jobs found in San Diego, CA area

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Manager, Network Support Engineer - Remote
  • Harbor Freight Tools
  • San Diego, CA
  • As leader of the Network Support Engineering team, you are responsible for and leading a team of network support enginee...
  • 4/25/2024 12:00:00 AM

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REMOTE Data Security/DLP Business Analyst
  • Beacon Hill
  • San Diego, CA
  • BA for Data Security / Data Loss preventio Projects: Data sensitivity labeling within Office365 , the labeling is option...
  • 4/25/2024 12:00:00 AM

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Systems Administrator
  • Solvere Technical Group
  • San Diego, CA
  • Job Description Job Description Solvere is looking for a Systems Administrator to provide support on NIAPS (Navy Informa...
  • 4/25/2024 12:00:00 AM

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IT Support Technician (LAB EQUIPMENTS EXPERT)
  • Sky Systems, Inc.
  • San Diego, CA
  • Job Description Job Description Title: Hybrid DWO/TOQIT Technician Location: USJL (San Diego) Duration: Long Term Role p...
  • 4/25/2024 12:00:00 AM

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Proposal Writer
  • RECON Environmental, Inc.
  • San Diego, CA
  • We are currently seeking a highly talented Proposal Writer to join our team. This position will be responsible for devel...
  • 4/24/2024 12:00:00 AM

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Medical Records Coordinator III
  • St. Paul's Senior Services
  • San Diego, CA
  • St. Paul's PACE Reasner - Bankers Hill, 111 ELM STREET, SAN DIEGO, California, United States of America Req #2260Thursda...
  • 4/23/2024 12:00:00 AM

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Information Systems Analyst IV
  • City of San Diego, CA
  • San Diego, CA
  • Salary : $96,366.40 - $116,771.20 Annually Location : City of San Diego, CA Job Type: Varies by Position Job Number: JR-...
  • 4/21/2024 12:00:00 AM

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Remote - RN Coder - Certified Home Healthcare Agency
  • Compass Healthcare Consulting And Placement
  • San Diego, CA
  • Compass Healthcare Consulting & Placement is conducting a search for an experienced RN Coder for a REMOTE opportunity wi...
  • 4/21/2024 12:00:00 AM

According to SDSU professor emeritus Monte Marshall, San Diego Bay is "the surface expression of a north-south-trending, nested graben". The Rose Canyon and Point Loma fault zones are part of the San Andreas Fault system. About 40 miles (64 km) east of the bay are the Laguna Mountains in the Peninsular Ranges, which are part of the backbone of the American continents. The city lies on approximately 200 deep canyons and hills separating its mesas, creating small pockets of natural open space scattered throughout the city and giving it a hilly geography. Traditionally, San Diegans have built the...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Records Supervisor jobs
$71,644 to $101,346
San Diego, California area prices
were up 2.6% from a year ago

Records Supervisor in Waterloo, IA
Have you worked as a Medical Records Supervisor? Help other job seekers by rating your experience as a Medical Records Supervisor.
February 01, 2020
Records Supervisor in Casper, WY
Responsible for the supervision of Medical Records Clerical Technicians, ensuring the filing, scanning, purging/destruction of medical records and pulling of charts for audit/research is maintained according to policy and procedure.
January 23, 2020
Records Supervisor in Sioux Falls, SD
Strickler, who had previously worked at the district attorney’s office in Fresno, started as a dispatcher and records clerk.
January 10, 2020
That effectively nullifies these as public records.
February 23, 2020