Regulatory Affairs Specialist jobs in Olympia, WA

Description

• 
  The hiring manager reserves the right to make a hiring decision at any time. It will be in your best interest to apply as soon as possible.

• Expand arts participation by ensuring that communities across the entire state of Washington have access to culturally relevant arts experiences.
• Support projects, programs, and services spanning a diversity of artistic disciplines and traditions.
• Foster equity and expand the creative economy by funding groups that have historically been excluded from government arts funding.

• This is a great opportunity to help us imagine and build this new program.
• Because we are a small agency, you will have multiple opportunities to develop, grow, and become deeply involved in the work of our department.
• If this position fits your experience and you are passionate about working with Tribal communities and supporting Native/Indigenous arts and culture, we encourage you to apply.

Duties

In this position, you will:
TCA Grant Programs

• Manage grant applications, final reports, and other associated documents.
• Screen grant applications for eligibility and completion.
• Provide technical assistance and guidance to grant applicants.
• Prepare and issue TCA grant award contracts and notifications.
• Maintain and organize applications, correspondence, and information for public record.
• Manage grant panel logistics.
• Manage panelist payments, lodging, travel, and special accommodations as needed.

• Receive grant payment requests and prepare invoices for manager approval.
• Post and track all program payments.
• Reconcile program budgets with agency budget reports.
• Manage program record management and retention.
• Produce reports from databases to document the impact of grant investments.
• Prepare, distribute, and manage TCA professional service contracts and payments.
• Schedule travel, including airfare, hotels, rental cars, as well as reimbursement requests.

• Schedule meetings and online events in Outlook.
• Manage Zoom event creation, registration, and set up.
• Provide technical support for Zoom meetings, convenings, and events.

• Draft, edit, and proof program correspondence and associated materials.

Qualifications

REQUIRED:
Bachelor’s Degree in public administration, arts administration, or similar field.
AND
Two years of experience including planning, policy analysis, coordination, and consultation with a variety of public and private agencies, organizations, and/or state or tribal government.

** Administrative or managerial work experience may be substituted for education on a year-for-year basis.

OR
Associates degree plus four years of experience including planning, policy analysis, coordination, and consultation with a variety of public and private agencies, organizations, and/or state or tribal government.

OR
A total of six years of relevant and progressively responsible experience as outlined above.

AND
Computer skills, including Microsoft Office (Word Access, Excel, and Outlook).

PREFERRED/DESIRED:
One year or more of administrative experience:

• in support of a recognized arts, cultural, philanthropic, or Tribal program.
• that includes fiscal processes such as drafting contracts, processing invoices, working with grants, and/or online application systems.
• Knowledge of and experience working with Tribal communities.

Supplemental Information

In addition to the online application form, please provide the following documents to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume, detailing experience and education;
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)