Rental Coordinator jobs in New York, NY

The Lighting & Grip Rental Coordinator is responsible for a broad range of administrative tasks that support the Lighting and Grip rental shop, which includes supporting the office team, floor staff, and the Steiner Lighting department head. This position is detail-oriented and requires the candidate to be a team player who can take initiative, prioritize work effectively, be highly organized and can multi-task in high-volume, high-pressure situations.

Responsibilities

• Promptly answer incoming calls and effectively communicate with clients and vendors    
• Develop pull lists for rental shop floor staff to fill equipment orders
• Generate rental proposals for review and approval by management
• Accurately enter approved orders in the rental software program (RT Pro) and create rental contracts for approval
• Assist with sub rental equipment procurement
• Assist with purchasing and sourcing department supplies, including but not limited to office supplies, equipment, and tools for the shop
• Assist the office team in checking outbound orders to ensure accuracy prior to client delivery
• Maintain accurate paperwork including any missing and damaged items
• General administrative duties and additional ad-hoc requests as needed by the department 

Qualifications

• 3 years of experience working in a rental shop, preferred
• Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Customer service friendly, dependable, and able to take direction;
• Knowledge of all types of grip and lighting equipment (e.g., tungsten & HMI’s), power supplies, and cable assemblies, preferable
• Sweats the small stuff, strong attention to detail and accuracy, particularly when under pressure
• Excellent verbal and written communication skills
• Exceptional ability to organize work and tasks, and excellent follow-through
• Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
• Demonstrated ability to take initiative, anticipate needs and exercise sound judgment
• Demonstrated passion for learning new things and continuous improvement
• Ability to work overtime when needed

Company Benefits:

• Medical/Dental/Vision Insurance
• Life & AD&D Policy
• Short Term Disability & Long Term Disability
• Critical Illness, Accident, Hospital Supplemental Insurance
• Retirement Savings Plan
• Vacation/sick/personal/holiday time

• Compensation
  Salary: $40,000 - 60,000/year
  This range represents anticipated hourly rate for this position, in addition to competitive benefits. We carefully assess and consider several factors with each candidate, including role-related knowledge, experience and skills. Compensation may vary based on these considerations.