Safety Administrative Assistant jobs in Great Falls, MT

JOB TITLE: Administrative Assistant

JOB TYPE: Full Time

EXPERIENCE: At Least 1 Year Previous Experience

LICENSE(S): Valid Driver’s License, Must Be Insurable.

SCHEDULE: 8 Hour Shift: M-F Typically, Occasional Weekends. Expected 9am-5pm Schedule.

BENEFITS ELIGIBLE: Yes. PTO, Health, Dental, Vision and 401K Retirement Benefits Available (Must Meet Eligibility Requirements)

PAY: From $17/Hour DOE

PROPERTY DESCRIPTION: 123 Room Hotel, Full-Service Restaurant, Bar/Lounge, Indoor Pool and Hot Tub, Multiple Conference/Meeting Rooms, Landscaped Common Areas, Two Parking Lots

Overview:

The Administrative Assistant will be responsible for providing comprehensive administrative support to the Hotel General Manager (GM.) Duties may include managing calendars, scheduling meetings, answering phone calls, handling emails, maintaining files, creating and organizing documents, ordering supplies and products, scheduling deliveries, and performing other clerical tasks to ensure smooth office operations. Requires strong oral and written communication skills, organizational, and time management skills.

Responsibilities:

• Arrives to work on time, in professional attire, and with good hygiene. Reliability is paramount.
• Under direction of GM:
• Manage calendars, schedule appointments and meetings for GM and staff, manage scheduling conflicts and provide reminders.
• Answer phone calls, direct inquiries, take messages, respond to emails promptly.
• Prepare and distribute documents, reports, presentations, and correspondence.
• Enter and update information into spreadsheets and databases.
• Maintain physical and electronic filing systems, ensuring accurate document storage and retrieval.
• Set up internal meetings, prepare agendas, take minutes, and follow up with action items.
• Order office supplies, manage inventory, and coordinate office services if needed.
• Assist GM in basic accounting tasks as needed.
• Adheres to all Company policies and regulations.

· Performs other duties as assigned.

Critical Competencies / Ideal Experience:

• Self-motivated and willing to learn. Good attitude and helpful nature.
• Must have reliable transportation. Valid Driver’s License, insurable preferred.
• Must communicate clearly, both verbally and in writing, with solid attention to detail.
• Must be knowledgeable regarding Microsoft Excel, Word, and ability to learn business specific software and programs.
• Must have a keen eye for detail and organization.
• Must bring a positive, helpful, team-oriented, “we can do this together” attitude to all aspects of the job that inspires others.
• Must ask good questions and drill down into details to improve the business.
• Must process information quickly and take initiative to recommend solutions to challenges.
• Must be professional and courteous to guests and patrons, have good interpersonal skills with co-workers.
• Must stay cool under pressure by being resilient, adaptable, and flexible.
• Must be trustworthy and ensure the confidentiality of sensitive information.
• Must have ability to work with hands, stand, use stairs, kneel, squat, sit for long periods of time and other physical requirements.

To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily.

Work Environment:

• Position requires working indoors, in an office setting at a desk mainly. Position may require continuous standing, walking, bending, climbing, handling, reaching, grasping, lifting up to 20 lbs., and repetitive motions. Employee must have full use of all limbs and faculties.
• No substance abuse issues, may not be on the job impaired in any way.
• Non-smoking environment.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Lewistown, MT 59457 (Required)

Ability to Relocate:

• Lewistown, MT 59457: Relocate before starting work (Required)

Work Location: In person