Staff Accountant jobs in Santa Fe, NM

Description

Are you ready to take your career to the next level in a serene oasis? Look no further! Ojo Santa Fe Spa Resort, located in the picturesque Santa Fe, New Mexico, is seeking Staff Accountant to join our diverse and inclusive team.

Why choose Ojo Santa Fe Spa Resort? We're not just your average resort. Our luxurious and tranquil retreat offers a range of accommodations, including spacious rooms, suites, and casitas. Our resort is renowned for its spring-fed waters, known for their respite and healing properties, providing a unique wellness experience for our guests.

Join us in fulfilling our mission of providing genuinely gracious hospitality while stewarding and sharing sacred springs. Ojo Spa Resorts awaits your expertise and passion. 

Position Description

Ojo Spa Resorts is seeking an experienced, full-time Staff Accountant to join our team. The role is responsible for performing high-level accounting duties, collaborating closely with accounting staff, department managers, the Controller, the General Manager, and the Managing Partner. This position encompasses responsibilities in various functional areas, including accounts payable, cash management and deposits, petty cash management, benefits administration, budgeting, reporting, accounts receivable (groups), daily labor reporting, and credit card allocations. Furthermore, the Staff Accountant contributes to the development and maintenance of SOPs associated with these functions.

Responsibilities

Accounts Payable: 

• Works with department managers to ensure timely and accurate review, coding, and approval of invoices, expense reports, and check requests. 
•  Reviews GL codes on all payables for accuracy and corrects as needed. 
•  Provides coded/approved invoices to General Manager and/or Managing Partner weekly (or as needed) for final approval. 
• Posts invoices into QuickBooks by deadline in line with Controller’s weekly bill pay schedule. 
• Scans and emails copies of posted invoices to OCMS Accounting Department on a weekly basis prior to bill pay deadline. 
• Coordinates with Managing Partner to procure timely signatures on checks cut on property. Posts A/P in QuickBooks and promptly emails copies of checks and back-up to Controller.
•  Reviews vendor statements to confirm status of open invoices and troubleshoots/resolves past due and/or unpaid balances.
• Maintains well-organized files of all payables as both PDFs and hard copies. Uses consistent naming conventions for PDFs.
• Procures W9s and evidence of insurance for vendors, working with department managers as needed to ensure documentation is on file before work starts and/or invoices are submitted for payment. Maintains well-organized files of all W9s and insurance certificates both as PDFs and hard copies.
• Cash Management: 
• Reconciles and audits daily drops (cash) from the restaurant, spa and guest services. 
• Resolves cash/check discrepancies. 
•  Prepares Cash Deposit Spreadsheet and bank deposits daily; sends copies of spreadsheet and deposit paperwork to Controller daily. 
• Ensures bank deposits are made weekly (or more often as needed). 
• Maintains adequate currency and coin levels in bank(s). 
• Verifies cash banks and drawers monthly (or more frequently as needed). 
• Oversees and maintains petty cash and related receipts and approvals. 
•  Submits petty cash report and replenishment request to Controller monthly or more frequently as needed.

Credit Card Allocations: 

• Reviews all credit card allocations monthly, verifying accuracy of coding or correcting as needed. 
• Verifies that all itemized receipts have been provided by cardholders. 
• Obtains final GM and/or Managing Partner approval for transactions. 
• Posts credit card line items into QuickBooks promptly and according to Controller’s deadline. 
• Maintains well-organized files of credit card reconciliations and receipts, including Excel copies of reconciliations and hard copies of reconciliations and receipts.

Petty Cash

• Maintains adequate petty cash level for resorts’ needs; ensures security of petty cash.
• Ensures that all petty cash disbursements are submitted and processed according to resort SOP.
• Maintains petty cash receipts and documentation.
• Reconciles petty cash monthly or more frequently as needed.
• Provides petty cash reconciliation and receipts to General Manager for final review and approval.
• Coordinates with Managing Partner and/or Executive Assistant to procure timely signature on petty cash reimbursement check.
• Places petty cash change order and prepares deposit or coordinates with Accounting Associate to place and prepare. Counts in and verifies petty cash change order according to bank vault and resort procedures or coordinates with Accounting Associate to do so.

Other Duties

• Entry of daily revenue reports. 
• Upon request, design and prepares accounting and payroll reports.
• Cross-trains in and backs-up additional accounting-related functions such as daily cash receipts and deposits, armored courier pick-up, change orders, etc.

This job summary is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by their supervisor or management.

Requirements

1. Minimum of two years of accounting and/or cash handling experience; experience in the hospitality industry is a plus.

2. Associates degree or equivalent experience preferred.

3. Strong mathematics skills and exceptional attention to detail.

4. Accurate in all cash counting and handling procedures.

5. Proficient in QuickBooks.

6. Intermediate or advanced competency in MS Excel, Outlook, and other Office programs, including the ability to use formula functions in Excel, and manage mail rules, tasks, and appointments in Outlook.

7. Experience with payroll software and/or HRIS, and/or Agilysys is a plus.

8. Analytical, methodical thinker with an organized and meticulous approach to work.

9. Strategic and creative problem solver with excellent follow-through.

10. Excellent interpersonal and communication skills, both verbal and written.

11. Flexible and able to thrive in a fast-paced, dynamic environment.

12. Availability to work holidays and/or weekends, with a five-day work week schedule.

13. Physical ability to sit, stand, reach, lift, bend, kneel, stoop, climb stairs, push, and pull items weighing 40 pounds or less.

14. Manual dexterity, strong auditory and visual skills, ability to follow written and oral instructions and procedures, and professional communication skills.

Ojo Spa Resorts Discounts and Perks: 

Ojo Santa Fe Spa Resort and Ojo Caliente Mineral Springs Resort and Spa:

• Mission based company with values you can trust
• Medical, Dental, Vision, generous 401k (with employer match) after applicable waiting periods
• Employee Assistance Program (EAP) 
• Paid Sick Time
• Paid Time Off
• Ongoing training to build critical skills for current and future roles
• Numerous Growth & Developmental Opportunities
• Competitive Compensation
• Discounted Employee Lunch
• Free Lunch/Dinner on Thanksgiving & Christmas
• Employee Appreciation Lunches 
• Above and Beyond Awards - Ojo Bucks
• Soak in the Springs for FREE (Monday - Thursday). Free to employee and one guest (over age 13)
• 40% off Spa Treatments (includes private pools and private Ojitos)
• 40% off at the Restaurants
• 20% off at the Gift Shops
• Discounted Lodging Rate 
• Hiking Trails

Ojo Santa Fe: Gym, Puppy Patch, Chicken Chat & Birthday Ojo Bucks Vouchers

Ojo Caliente: Yoga Workshops (if space available) & Monthly Birthday Treats

Ojo Santa Fe Spa Resort is conveniently located near several vibrant cities and towns, making it easily accessible for Line Cook candidates like you. Check out the distances below and see how close we are to some popular destinations:

• Only 34 miles away from Bernalillo, NM. 
• Rio Rancho, NM, is located only 43 miles away from our resort. 
• Placitas, NM, is conveniently located only just 39 miles away. 
• Corrales, NM, is a short 42-mile drive from Ojo Sant Fe. 
• Albuquerque, NM, is just 51 miles away. 
• Espanola is 38 miles away. 
• Los Alamos is 46 miles away.

At Ojo Santa Fe Spa Resort, we understand the importance of work-life balance and offer you the chance to experience both tranquility and proximity to exciting destinations. Join our team and enjoy the convenience of being close to these diverse cities and towns while working in our luxurious and rejuvenating resort setting! 

Join us now and become an essential part of the Ojo Caliente Mineral Springs Resort & Spa family. Make Ojo Spa Resorts your next career destination!

To learn more about Ojo Spa Resorts, please visit: ojosparesorts.com

  #LI-LF1