Student Affairs Coordinator jobs in Cottage Grove, WI

Job Summary:

The Department of African American Studies in the College of Letters and Science seeks a Student Affairs Program Coordinator to support a variety of functions in the student services area in the department. This position will be responsible for general curriculum support and enrollment control, administrative support for the department's undergraduate, graduate, and certificate programs, coordination of student processes and other administrative tasks that support recruitment, engagement, and retention of students. This position is public facing, requiring to communicate with students, faculty, and the public responding both verbally and in writing to queries regarding the department as it pertains to the academic venue.

Responsibilities:

• 60% Assists with scheduling, logistics, securing resources, and facilitating one or multiple student affairs programs, activities, and/or services
• 10% Assists with the design of student-focused programming and associated resources and materials to promote new and ongoing educational initiatives
• 25% Provides guidance on resources for individual students or internal stakeholder groups
• 5% May assist with supervising and training student employees

Tasks:

• Construct and manage department timetable, course enrollments, room reservations in Student Information System (SIS); coordinate cross-listed course offerings with other departments.
• Coordinate graduate student process, such as graduate school applications, filling of declaration or major, grade change forms, degree warrants, etc.
• Coordinate department fellowship process, including fellowship applications, preparing materials, forms, and letters.
• Maintain accurate records of student progress reports.
• Assist with data reports related to recruitment, retention, and professional development.
• Coordinate planning and scheduling of prospective students visits and serve as resource contact for prospective students.
• Coordinate onboarding of incoming graduate students.
• Provide general curriculum support to faculty, staff and students; work with faculty and Chair to prepare and submit new, changed or deleted course proposals.
• Collaborate with graduate and undergraduate advisor on academic issues, including support of recruitment efforts and growth of the department major and certificate program.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Bachelor's Degree

Qualifications:

Required Qualifications:
- Demonstrated experience efficiently managing multiple tasks with multiple deadlines (organizing, prioritizing, identifying and solving problems; consistently meeting deadlines; attention to detail; accuracy, etc.).
- Experience with word processing, email, spreadsheets, and database software to organize information, create mail merges, manage data, and perform basic analyses (Microsoft Office Suite, Google, etc.).
- Excellent communications and interpersonal skills.
- Demonstrated experience supporting a welcoming environment for students of all backgrounds (e.g., engagement, safety, connectedness, support, etc.).
- Experience collaborating with a variety of stakeholders that include, students, staff, faculty, division and cross campus partners.
- Experience taking initiative and independently managing multiple activities and day-to-day operations, including setting expectations and goals.

Preferred Qualifications:
- Experience with university specific software, such as SIS, Lumen, HelioCampus, Applicant Review, etc.
- Professional experience working with students of multicultural backgrounds in the area of academic affairs.
- Knowledge of rules, regulations, and procedures related to undergraduate and graduate academic programs.

Work Schedule:

Typical schedule for 70% time is M-F 9:00am - 2:45pm, but hours are somewhat flexible.

Work Type:

Full or Part Time: 70% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications
The typical starting salary for this position is $41,600 - $48,200 depending on qualifications and experience. The full salary range for this position is $41,600 to $68,970. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

Total annual salary will be prorated accordingly if starting at less than 100% time. This position has the possibility to increase up to 100% based on need and/or funding.

Additional Information:

Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment and must be able to sustain eligibility, without sponsorship, throughout the duration of their employment.

How to Apply:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact: Veneta Boyanova Kovacs, veneta.boyanova@wisc.edu, 608-263-2332.

To apply for this position, you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice. Your cover letter should address your qualifications as they pertain to the qualifications listed above.

Contact:

Veneta Boyanova Kovacs
veneta.boyanova@wisc.edu
608-263-2332
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Student Affairs Prog Coord(AE061)

Department(s):

A48-COL OF LETTERS & SCIENCE/AFRICAN AMERICAN STUDIES

Employment Class:

University Staff-Ongoing

Job Number:

299415-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.