Systems Administration Manager jobs in Palmdale, CA

General Job Description: 

Under the direction of the Senior Vice President of Construction Operations this position will be primarily responsible for the personnel management of the Construction Administrative staff and alignment of all administrative functions within Construction Operations. This includes onboarding and off boarding, requesting labor, supporting employees through the new hire process, tracking of various departmental staff information, coordinating training and software-hardware needs. The Administrative Manager and staff will support Construction Leadership throughout the company and work closely with Payroll, Construction Technology, HR, Corporate Training, IT and Safety. 

Supervises:

Construction Administrative Coordinators

Construction Onboarding Specialists

Temporary Support Staff

Essential Duties & Responsibilities:

• Lead and oversee all Administrative Coordinators and/or Onboarding Specialist to increase performance and gain efficiency in all duties.
• Operations

Assist direct reports with

Time sheet processing corrections

On/Off boarding support for Construction Operations

Collection/submission of Equality Funds and Market Recovery programs

Tracking of JUT training hours and communications to employees

Facilitating project specific background checks as needed

Submission and follow-up of Service Now tickets on behalf of employees

Disbursements and repairs of electronic devices

Supporting Safety with core training compliance

Tracking employee information for construction leadership. (IE: contact info, LOA status, etc.)

Creation and maintenance of various spreadsheets and reports as requested by leadership.

Construction training support for corporate hardware/software. (IE; Ipad, Box, Blue Beam, Rhumbix, Portal Navigation, etc.) 

Coordinate hiring and termination of staff with the SVP of Construction Operations to maintain proper staffing levels. 

Schedule staff members location and/or availability to support on/off boarding, payroll submission and training.

Promote and ensure utilization of new company hardware/software and technology tools.

Actively participate in company initiatives that affect Construction Operations or as assigned and promote adoption. 

Identify potential improvements in any construction administrative functions and coordinate with SVP of Construction Operations and other departmental leaders as applicable for approval and execution.

Coordinate with IT and/or HR for resolve of any issues regarding on/off boarding.

Organize and oversee the transfer of any confidential documents/data and ensure they remain protected.

Collaborate with Construction Technology relating to field and shops technology needs (i.e. Bluebeam, trade-specific portals and miscellaneous Smartsheet environments.

Provide and/or assist in the roll-out and support of new technologies affecting construction operations.

Collaborate with the Training Development Team for impactful training execution as well as creation of new and improvement of existing training content.

Promote process unification of all duties for Administrative Coordinators and Onboarding Specialist across all assigned locations.

Identify and schedule training of super users at assigned branch locations to facilitate long-term local support.

Special projects and/or other duties as assigned by SVP of Construction Operations and/or upper Management.

• Personnel Management

Adhere to and promote all company policies.

Instill a culture of accountability, integrity, ethics, and respect within the group.

Mentor, train, and develop staff members to meet current and future business needs and to be highly efficient at all assigned tasks. Build synergy across the group so each staff member can support construction operations across multiple regions.

• Collaboration

Create and fostercollaborative relationships among leadership teamsacross varying departments and locations.

Participate in cross-functional initiatives and projectsto meet company growth objectives.

Work closely with all Regional Construction Leadership to understand and support their local needs.

Collaborate with other departments supporting Construction Operations for improvement opportunities and ideas.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):

• High School diploma or equivalent
• 5 years of experience in the construction and/or contracting industry in an administrative support position.
• Strong verbal and written communications skills suitable for all business levels.
• Extensive computer knowledge and experience in various business and corporate software technologies (Microsoft Office: Word, Excel, Project), Google Workspace (Gmail, Docs, Calendar, Sheets, Forms), Smartsheet, Box, Bluebeam
• Attention to detail and ability to organize data.
• Able to demonstrate consistent and reliable attendance.
• Able to learn new programs and processes.
• Demonstrated experience with producing and editing work product documents with accuracy.
• Well organized with ability to multitask between several projects delegated by multiple parties.
• Demonstrated experience as a team player and able to achieve assigned performance goals.
• Ability to handle pressure and hectic pace.
• Ability to work overtime when required.
• Proficient in Spanish preferred.

ACCO Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy.  On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals.  Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objective.