Top Government Affairs Executive (Federal Level) leads strategic planning and directs engagement objectives to develop and maintain productive relations with all levels of government authorities that will support and enhance the businesses' goals. Develops plans, policies, and teams to build relationships and liaise with government entities (federal, state, provincial, or local) that regulate or influence business activities. Being a Top Government Affairs Executive (Federal Level) directs ongoing monitoring and analysis of proposed legislation, emerging issues, and trends to determine the potential impact on the organization. Collaborates with industry groups and organizations with complementary objectives to achieve objectives. Additionally, Top Government Affairs Executive (Federal Level) creates communication vehicles and delivers messaging to inform and support business leaders. Requires a bachelor's degree in public policy, public administration, business or equivalent. Typically reports to top management. The Top Government Affairs Executive (Federal Level) manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)
Records Management Specialist
Status: Full-time
FLSA: Non-Exempt ($25 Hour)
Annual Salary: $52,000
Union: Non-Union
Reports to: Deputy County Manager, and/or Designee
JOB SUMMARY
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUPERVISION RECEIVED AND EXERCISED
Works under the general supervisor of the Deputy County Manager and his/her designee who provides guidance on conformance with established rules, regulations, and state laws.
ESSENTIAL DUTIES
1. Assist with the development and implementation of a county record classification, retention, and disposal process.
2. Create a survey of active records and record keeping practices across all county departments.
3. Establish records management procedures and schedules based on Maine State Archives local government recommendations.
4. Draft regulations for records management including procedures for digitalizing and storage of modern and historical county records.
5. Process and organize incoming records promptly.
6. Audit records or assist an auditor in doing so.
7. Classify, code, process, store, retrieve, and preserve or destroy records.
8. Access specific records for other members of the county and/or public as needed.
9. Assist county employees and the public with the use of research and archival equipment as needed.
10. Provide guidance to county departments for maintaining an organized inventory, directory, or index of all active records.
11. Digitize archival records with the appropriate software and technology.
12. Assist with the care, organization and storage of the archival records of the county commissioners.
13. Compile reports on activities within the records management system.
14. Training of county employees, department leaders, and the public on the retrieval of county documents, the use of county equipment.
15. Maintain privacy and confidentiality by securing records appropriately.
16. Keep up to date with the county disaster recovery plan for essential documents.
KNOWLEDGE, SKILLS, and ABILITIES
· This position requires effective oral and written communication skills, excellent interpersonal skills, and intermediate to advanced computer literacy.
· Must be able to work independently with minimal supervision.
· Ability to gather data and make judgements.
· Adheres to County Government Policy and Procedures.
· Performs duties as workload necessitates.
· Demonstrates flexible and efficient time management and ability to prioritize workload.
· Meets County Government productivity and quality standards.
· Ability to utilize technology to accomplish assigned tasks. (IQS, Kronos, Microsoft Office Suite).
· Ability to assist with the implementation of any new related records management system.
NECESSARY SPECIAL REQUIREMENT(S)
· Must be 18 years of age or older.
· High school graduate or equivalent required.
· Advanced degree in information records management preferred. OR completion of an associate degree or higher may be considered. Experience in the records management field may be considered in lieu of education.
· A minimum of two years’ experience working directly in the records retention or document preservation field.
· Must successfully pass a pre-employment background check, and reference check.
· Must be able to provide proof us U.S. citizenship or legal right to work in the United States.
· Possess good customer service skills, and a professional and courteous demeanor.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job.
While performing the duties of this job, the employee is regularly required to talk and listen. The employee is frequently required to sit for long periods of time; walk; use hands to type for in a repetitive motion; manipulate fragile archival documents; and reach with hands and arms. As well as on occasion lift 25-30 pounds or more.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
SUBMITTAL INSTRUCTIONS
All external candidates must submit a county application / resume and any list of certifications to:
York County Human Resources
ATTN: Linda Hutchins-Corliss
Deputy County Manager / Human Resources Director
45 Kennebunk Road, Alfred, ME 04002
OR
Via Email to:
Linda Hutchins-Corliss
Deputy County Manager / Director of Human Resources
lmcorliss@yorkcountymaine.gov
DEADLINE: This position will remain open until a qualified candidate is selected.
York County Government is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected Veteran Status
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Work Location: In person
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