Top Operations Executive jobs in Omaha, NE

Metro connects people, places, and opportunities through quality transit services and is seeking a motivated, dynamic, and resourceful Executive Administrator for the Deputy Executive Officer. In this role, the Executive Administrator is responsible for a wide range of projects focusing on coordinating, advancing, scheduling, and supporting organizational priorities for the Deputy Executive Officer across a range of activities. Candidates should be passionate about Metro’s mission and helping the organization continually improve, execute, and achieve the highest standards. The Executive Administrator should be a self-starter who acts independently, directs one’s own work, and can handle diverse tasks quickly and accurately within a high-performance environment. This role also works as an integral member of Metro’s leadership, working closely with various Department Heads to advance specific initiatives and priorities.

Executive Operations Administrator Qualifications:

• 5 years of comparable experience
• Must be 21 years of age.
• Must have a high school diploma, GED, or equivalent.
• Must pass pre-employment physical, back screen, drug screen, and complete criminal record check.
• Must possess stable and verifiable work history, with exceptional record of attendance and punctuality.
• Excellent attention to detail and follow-through with the ability to plan, organize and control large and small projects through to completion.
• Proficient use of computers and working knowledge of Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Maintain the utmost discretion and integrity, especially pertaining to confidential matters.
• Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks, with a proven ability to work effectively and collegially under pressure.
• Ability to understand, interpret, and apply laws, rules, regulations, policies, and procedures.
• Strong verbal and written communication skills
• Exceptional interpersonal skills with proven ability to build trust, confidence, respect, and effective working relationships among individuals at all levels of the organization and with stakeholders and community partners.
• Committed to advancing diversity, equity, and inclusion initiatives.
• Familiarity with Open Meetings Act (preferred)

Executive Operations Administrator Essential Duties:

• Provides complex administrative and analytical support to the Deputy Executive Officer
• Resolves scheduling conflicts and accommodates special requests.
• Arranges meetings for the DEO with outside stakeholders and Metro staff.
• Prepares agendas and facilitates meeting preparation (e.g., room reservations as well as room and technology set up)
• Creates and distributes meeting minutes as needed.
• Develops and maintains filing systems, records, and logs, including computerized database files.
• Assists the DEO in developing, planning, and executing Metro-wide communications, agendas, priorities, and materials such as all staff engagements and messages.
• Act as the liaison between the DEO and other staff members or external contacts to facilitate clear communication and the timely completion of projects.
• Coordinates across departments and tracks status of projects, initiatives, and senior leadership directives.
• Oversee special projects and initiatives, including research, analysis, coordination, and implementation of priority project and initiatives.
• Identify, coordinate, create and verify Operations processes and procedural documentation.
• Proofreads complex written material and prepares written correspondence on behalf of the DEO.
• Promotes Metro’s mission, vision, values, and initiatives to continually enhance organizational culture.
• Other related duties as assigned.

Executive Operations Administrator Benefits:

• Low-cost employee contributions for individual and family group health, vision, and dental insurance
• Company paid life insurance.
• Company paid short term salary continuance.
• Pre-tax payroll deduction for flexible spending account
• Paid holidays
• Paid vacations.
• Pension plan
• 457(b) retirement savings plan
• Tuition reimbursement program
• Complimentary transit pass

ONLY THE BEST QUALIFIED APPLICANTS WILL BE CONTACTED. NO PHONE CALLS.

"An Equal Employment Opportunity Employer"

Metro considers applicants for all positions without regard to race, color, sex, ethnicity, national origin, religion, gender, age, pregnancy, marital status, veteran’s status, sexual orientation, genetic information, disability, or any other protected basis prohibited by law.

Job Type: Full-time

Pay: $66,456.00 - $81,224.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• similar: 5 years (Preferred)

Work Location: In person