Trust Administration Assistant jobs in New Suffolk, NY

Human Resources & Ops Assistant (Hybrid)

The Peconic Land Trust is approaching our 41st anniversary of protecting Long Island’s working farms, natural lands, and heritage. We are excited to offer an entry-level Human Resources & Ops Assistant opportunity for someone who wants to be a part of conserving what makes Long Island unique: our fresh locally grown food; healthy woodlands and meadows and our beautiful shorelines. Come grow with us. The Trust has a strong track record of promoting within.

Primary Responsibilities

Reporting to the SVP, HR and Operations, the HR Assistant coordinates general office operations and provides support for the full employment lifecycle. Responsibilities include, but are not limited to following:

General Office and Operations

• Inventory and order office supplies and services to upkeep the main office.
• Make travel arrangements for staff for two annual Rally’s.
• Create presentations for staff meetings and manage the logistics for meetings and staff events such as Summer BBQ, Fall Potluck, and year-end holiday celebration.
• Act as a backup to the front desk to answer phones and open and distribute mail.

Human Resources

• Process bi-weekly payroll and maintain regular contact with payroll company for troubleshooting and reporting.
• Post job openings and manage applicant flow by serving as the main point of contact throughout the recruitment and hiring process for applicants and hiring managers.
• Manage the onboarding and offboarding of staff including new employee orientation and all the related communication and paperwork processing.
• Update health, retirement, and LTD/life insurance, including application, enrollment, invoices, audits and communication with staff.

Qualifications/Requirements

• Minimum of an associate degree in human resources, business, or related area.
• At least 1-2 years of administrative experience with excellent attention to detail and a high degree of accuracy in a deadline-oriented environment
• Familiarity with HR and payroll administration is a plus.
• Strong desire to pursue or continue a career in Human Resources and confidence to navigate challenges.
• Ability to exercise good judgement and maintain confidentiality of protected and sensitive information.
• Professional communication etiquette orally and written.
• Strong computer skills and knowledge of Microsoft Office and basic office equipment.
• Must be at least 18 years of age, possess a valid driver's license with the ability to reliability commute to Southampton and attend 2 all hands-on deck weekend events each year.

We Offer

• $23-$25 per hour commensurate with human resources experience
• 35 hours a week Monday-Friday, with a hybrid work schedule up to 2 days per week remote after successfully completing the 90-day initial employment period.
• Medical, Dental, Vision, FSA and HRA.
• Employee contributed 403b plan.
• Profit-sharing pension plan.
• Annual Bonus and salary increase potential.
• Generous Paid Time Off.
• Professional development and other benefits.

Email resume to: eplitt@peconiclandtrust.org

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Associate (Required)

Experience:

• Administrative experience: 1 year (Required)

Ability to Relocate:

• Southampton, NY 11968: Relocate before starting work (Required)

Work Location: Hybrid remote in Southampton, NY 11968