Trust Administration Assistant jobs in Pembroke Pines, FL

SUMMARY

The Assistant Manager performs many of the same tasks as the Property Manager including leasing, marketing, accounting, maintenance, resident relations, and management reporting policies, but under the direction of the Property Manager. The Assistant Manager should be fully capable of operating the property in the absence of the Property Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Assistant Manager duties and responsibilities may include but are not limited to the following:

• Assist the Property Manager in supervising on-site staff.

• Work with the Property Manager to resolve property management issues.

• Work closely with and supervise Vendors to ensure compliance with service contracts.

• Recommend vendor contracts as appropriate

• Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations.

• Assemble, review and assist the Property Manager in the implementation of the approved operating and capital budgets.

• Conduct routine property inspections to prevent/identify problems and exposures.

• Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives.

• Assure optimal functioning of building life safety and security systems.

• Reviewing and ensuring accuracy of accounts payables.

• Receive work order requests and coordinate with the maintenance technician or vendor as appropriate.

• Schedule building activity including move-ins/move-outs and verify insurance.

• Collaborates with Property Manager to maintain personal contact with corporate staff.

• Assist Property Manager in the preparation of monthly reports according to needs.

• Work with the Property Manager to facilitate property management, accounting, marketing and construction needs.

• Other duties, responsibilities and special projects as assigned

• Post all resident and rent payments

• Complete move-in, move-out and all software related duties

EDUCATION (OR EQUIVALENT EXPERIENCE)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent preferred.

• Minimum 2 years Tax Credit experience.

• Sales and/or leasing experience.

• General office and accounting skills.

• Computer proficient.

SKILLS/KNOWLEDGE/ABILITIES REQUIRED

• 2 years prior experience in the industry;

• Sales and/or leasing experience;

• Proficient in Windows, Word, Excel, Adobe Acrobat and Outlook;

• Working knowledge of OneSite preferred;

• Excellent analytical, verbal and written skills;

• General office and accounting skills;

• Excellent organizational skills and demonstrated attention to detail;

• Ability to multi-task and prioritize duties efficiently;

• Ability to work effectively in a team environment as well as independently;

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public;

• Ability to work under pressure with a variety of different personality types;

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations;

• Ability to work within established policies, procedures and examples;

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume;

• Reliability, dependability and flexibility a must.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.