Trust Administration Assistant jobs in Sheridan, WY

Department: Administration

Reports to: President

Position Summary: The Vice President of Administration oversees the day-to-day operations of the College. He or she is responsible for the physical plant, human resources, auxiliary services, risk management, information technology, food service, campus security, insurance, and liaison with legal counsel. He or she will also work closely with the finance department. This position will be a member of the President’s Cabinet and an advisor to the Board of Directors. In all these areas the Vice President of Administration must uphold and promote the Catholic mission and identity of Wyoming Catholic College.

Primary Job Responsibilities:

• Physical Plant
  • Supervise the Plant Manager.
  • Plan and approve campus capital improvements.
  • Guide vehicle fleet management, replacement, and expansion decisions.
  • Manage relationships with landlords of properties leased by the College.
  • Spearhead remodeling projects.
• Human Resources
  • Maintain appropriate records and documentation of all College employees in conjunction with Business Office staff. This includes preparing faculty contracts and understandings of employment.
  • Coordinate employee onboarding process.
  • Review payroll.
  • Manage employee benefits.
  • Handle employee conflict and disputes.
  • Provide coaching and performance plan creation for underperforming employees.
  • Ensure that the College is in compliance with human resource law (i.e. FMLA, FSLA, Workers comp, etc.).
  • Edit Employee Handbook, Staff Handbook, and Organizational Structure document on an annual basis, as well as when changes become necessary mid-year. Keep the policies in line with current operations of the College and Catholic mission.
• Auxiliary Services
  • Integrate the management, budgeting, and accounting of the College’s COR Ministries with its overall structure.
  • Manage relationships with lessees of College owned properties.
• Risk Management
  • Chair the Risk Management Committee
  • Ensure that tasks assigned during previous risk management meetings are completed on time.
  • Review all incident reports and determine which issues need to be brought to the Committee.
  • Assess campus safety equipment and policies.
  • Act as the liaison with the College’s insurance providers.
  • Organize and prepare annual insurance renewals.
• Information Technology
  • Supervise outsourced services.
  • Approve equipment procurement, maintenance, scheduling, and budgeting.
  • Plan future technology investments and new services.
• Food Services
  • Manage contract and relationship with outside Food Service provider. This includes services for students, summer programs, outside catering, and Crux coffee shop.
  • Negotiate any long-term service contracts for WCC Catering, including NOLS.
  • Work with Student Life department to ensure that student food needs are being met.

Experience and Qualifications

• Familiarity with WCC’s unique program of study and formation and an ability to integrate operations with this mission.
• Previous experience of 7 years in higher education or business operations management.
• Previous experience as supervisor of a team and projects.
• Excellent oral and written grammar and communication skills
• Strong organizational skills and ability to meet deadlines
• Exceptional ability to multitask and prioritize projects under tight budget constraints.
• Attentiveness to detail
• Sensitivity to working with and maintaining confidential information
• Self-direction and motivation
• Ability to handle stress due to competing office duties
• A sense of humor and maintains a positive attitude
• Familiarity with Microsoft Word and Excel
• Valid Driver’s License
• Clean background and credit check

Salary will be commensurate with the experience and expertise of the applicant. Please submit letter of interest and resume by email to hr@wyomingcatholic.edu.