Vendor Relations Specialist jobs in Orem, UT

JOB TITLE: EX Vendor Specialist
LOCATION: Lehi, UT
PAY RANGE: $40-$50/hr
DURATION: 10 months
TOP SKILLS:

• 2-5 years of experience in a relevant or similar field, or a bachelor's degree with desired coursework in any or all of the following: finance, accounting, procurement, or supply chain management.
• Ability to read, understand, and explain contract terms to internal stakeholders.
• Familiarity with software tools such as Workday, Ariba, Service Now, and/or Graphite Connect is preferred.
• Proficient in Excel, Power BI, and other database reporting functions.

COMPANY:
Our client a Fortune 500 Software Organization is seeking a EX Vendor Specialist to bring onto the team.

Job Description:
Employee Experience Vendor Management Office (EX VMO) team is looking for a Vendor Specialist to support operations related to the management of vendor partners for the Employee Experience (EX) organization. EX partners with various vendors to deliver services related to facilities management, benefits and compensation, talent acquisition, and employee resources. EX relies on its EX VMO team and Vendor Specialists to manage its vendors to minimize or eliminate any disruption of services as a result of non-payment or invoice disputes, contract expiration, and/or non-compliance with policy.

The Vendor Specialist must partner with senior team members, internal stakeholders, legal, and procurement, to minimize the disruption of vendor services provided to EX stakeholders.
Key responsibilities of the Vendor Specialist include raising purchase requisitions, invoice management, and supplier onboarding. The Vendor Specialist will work within multiple systems for the purpose of purchasing, contracting, supplier risk management, and invoice management. The Vendor Specialist must be able to read, understand, and explain key contract terms to internal cross-functional team members or external vendors.

What you'll do

• As directed, provide all necessary support to internal stakeholders to ensure that business operations are not interrupted because of a payment dispute or non-compliance with policies for any vendors managed by the EX VMO.
• Monitor and provide information and reports on health of vendor invoicing and business relationships to EX VMO and internal stakeholders.
• Initiate, manage, and track vendor onboarding and vendor risk screening assessments as needed for new or existing vendors.
• Initiate, manage, and track purchase requisition approval and purchase order delivery to vendors.
• Collect, track, manage, reconcile, and approve vendor invoices, for various types of services delivered to global locations, and drive any invoice disputes, errors, or omissions to successful resolution.
• Collect, track, manage, reconcile, and approve non-standard vendor payments for employee benefit vouchers according to local regulatory requirements, and drive any payment disputes, errors, or omissions to successful resolution.
• Collect statements, and schedule wire transfers in support of the delivery of global employee benefits, according to local regulatory requirements, and drive any disputes, errors, or omissions to successful resolution.
• Collaborate with Global Procurement and internal stakeholders to ensure vendor partners are paid on time for actual services rendered.
• Enforce vendor invoice submittal requirements and take necessary corrective actions to resolve recurring issues.
• Independently respond to inquiries for the support of internal stakeholders or external vendors and drive any appropriate follow-on actions aligned to the EX VMO purpose.
• Locate and obtain necessary information from a variety of available databases and resources to provide consultative decision support to internal stakeholders as needed.
• Identify, initiate, and drive opportunities for improvement of EX VMO vendor management processes and programs.
• Coach internal stakeholders to drive adoption and standardization of vendor and program management practices.
• Review and complete monthly accruals for the employee benefits.

What you need to succeed

• 2-5 years of experience in a relevant or similar field, or a bachelor's degree with desired coursework in any or all of the following: finance, accounting, procurement, or supply chain management.
• Ability to read, understand, and explain contract terms to internal stakeholders.
• Familiarity with general procurement procedures, terms, critical gates and processes.
• Ability to be self-directed within expectations outlined by this job description.
• A curious mindset and conscientious nature exhibited by a willingness to remain engaged even when others are not.
• Willingness to take ownership of cross-functional issues to lead a team of stakeholders to understand the issue and drive to a desirable business outcome.
• An ability to understand and explain key issues and their cross-functional impacts across the EX-Organization or broader enterprise.
• Strong analytical skills to produce relevant and actionable insights from various data sets.
• Ability to consult internal stakeholders as a subject matter expert related to vendor management, and maintain a collaborative working style that respects other team member's roles and responsibilities.
• Strong organizational and time management skills, capable of changing priorities based on business criticality.
• Fluent in English, possesses great verbal and written communication skills to break down complicated issues into memorable insights.
• Familiarity with software tools such as Workday, Ariba, Service Now, and/or Graphite Connect is preferred.
• Proficient in Excel, Power BI, and other database reporting functions.

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