USEMCO Executive Assistant Salary in the United States

USEMCO is a family-owned business that started in 1963 making pump stations, lift stations, control panels and specialty manufacturing of tanks used for water, chemical and petroleum products.  Our custom design and manufacturing allow USEMCO to offer quality cost efficient products that are engineered for the customer’s specific application. From job shop and custom fabricating work to pumping stations and control systems, USEMCO is here to work for you.

JOB PURPOSE : The Executive Assistant provides administrative services under the direction of and reporting to the President. 

This position relieves the President of administrative type functions to increase the time the executive has available for executive level responsibilities. The Executive Assistant will be responsible for confidential and time sensitive materials as well as a wide variety of situations involving administrative functions of the office. Responsibilities consist of preparing routine and advanced correspondence including letters, memoranda, and reports.

Additionally, this position provides support to the financial department primarily in the processing of the accounts payable, accounts receivable and human resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform secretarial duties for the President, including but not limited to: 
• Record and transcribe dictation, compose and proofread business correspondence including but not limited to meeting minutes, reports, etc. from written or oral instructions. 
• Assist with recording and maintaining corporate minutes for R.G. Rezin Inc. and subsidiaries and maintain other corporate records.
• Balance Parent Company checkbook and write out payments as necessary.
• Plan and organize company events.
• Answer telephone, record messages and return calls at time the President is not available. 
• Schedule and organize executive meetings and conferences.
• Attend meetings if the President is not available.
• Act as a member of the senior staff, attending meetings assisting in the development of short-term and long-range corporate goals and planning.  
• Stay current on business related economic and governmental regulatory changes that may affect business activities. 
• Gather, prepare, copy and distribute routine correspondence, including letters, faxes, memos, emails and meeting materials as directed by the President.
• Prepare recurring or special management reports, compiling data and information from various resources.
• Review executive’s mail/email and call important items to the President’s attention. 
• Manage the President’s credit cards and expense reports.
• Maintain Social Media pages.
• Organize and maintain the President’s files and records. 
• Assist in the preparation of personal financial statements, and write personal correspondence for the President and other family members, as requested.
• Provide travel arrangements for the President and other executives, as requested. 
• Schedule appointments and maintain the President’s calendar. 
• Keep executive’s correspondence, personal information, mail, emails and records confidential.
• Perform other administrative duties that may be assigned by the President.
• Pick up mail from the post office, open mail and distribute to other buildings. 
• Provide back support for receptionist duties, and other clerical jobs if necessary due to an absence of personnel. 

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.   

EDUCATION and/or EXPERIENCE: Requires education generally equivalent to a bachelor of science degree in business administration or a business related field and 3 to 5 years related experience in business related activities.  Applicants must be familiar with a variety of the field's concepts, practices, and procedures.  Relies on experience and judgment to plan and accomplish goals.  A wide degree of creativity is expected. 

LANGUAGE SKILLS: Requires excellent oral and written communication skills.  Ability to read and interpret documents such as correspondence, manuals, reports, and legal documents.  Ability to write reports and executive correspondence with correct spelling and appropriate grammar.  Ability to speak effectively to employees, vendors and other professional associates. 

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to make calculations, maintain and interpret a variety of reports used by the President. 

REASONING ABILITY: Ability to apply common sense in carrying out instructions furnished in written and oral form.  Capability to deal with and problem solve utilizing good judgment in maintaining confidential information. 

OTHER SKILLS and ABILITIES: Applicants must have the capability to use a personal computer and have working experience with word processing, spreadsheets, email, personal organizing, network and business related software.  Ability to multi-task and complete tasks in order of necessity and priority. The employee must also be capable to operate a variety of office equipment such as a computer, telephone, calculator, photocopier and facsimile machine. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands to handle or touch objects, tools, or controls, and talk or hear.  The employee is occasionally required to sit and stoop, kneel, or crouch.

BENEFITS: Our benefits package makes a career with USEMCO Inc. an appealing opportunity. We are proud to offer our employees:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability Insurance
• Life & AD&D Insurance
• Accident, Cancer, and Critical Illness Insurance
• 401k with Employer Match
• Paid Vacation Time 
• Paid Holidays

Come join the dedicated team at USEMCO Inc. Teamwork can lead to amazing results.