Project Coordinator PMO

Launched in 2017, the Coalition for Epidemic Preparedness Innovations (CEPI) is an international coalition of governments, academic, philanthropic, private, public, and intergovernmental institutions whose vision is to create a world in which epidemics and pandemics are no longer a threat to humanity. Our mission is to to accelerate the development of vaccines and other biologic countermeasures against epidemic and pandemic threats so they can be accessible to all people in need. CEPI has played a central role in the global response to COVID-19, creating the world’s largest portfolio of COVID-19 vaccines – two of which are already saving lives around the world - and co-leading COVAX which is delivering equitable access to COVID-19 vaccines to participating economies worldwide. During this period, CEPI has also overseen several scientific breakthroughs in developing vaccines against other infectious diseases, including the first phase 3 trial of a Chikungunya vaccine and the advancement of the first ever Nipah virus and Lassa virus vaccines into phase 1 clinical trials.

There is an urgent need to do more to mitigate the immediate threat of COVID-19 variants and to prepare now for the next pandemic. As COVID-19 has demonstrated, emerging infectious diseases represent an existential threat to our way of life. COVID-19 is not the first pandemic of the 21st century, and unless we act now, we can be sure that it will not be the last. But unlike some of the other big threats that humanity faces, we have the tools to systematically reduce and even eliminate the risk of future pandemics. It is vital that we capitalise on the rare alignment of political will, practical experience, and technical and scientific progress emerging from the pandemic to prevent such devastation happening again. CEPI has a US$3.5bn five-year plan to tackle the risk of pandemics and epidemics, potentially averting millions of deaths and trillions of dollars in economic damage. This plan will urgently address the immediate threat of COVID-19 variants so we can bring the COVID-19 pandemic to an end; and enable us to prepare now for future threats. This includes our aim to reduce the vaccine development timeline to a 100-day ‘moonshot’ target and to advance the development of broadly protective vaccines that can protect against COVID-19 and its variants, as well as other known or novel coronaviruses.

CEPI is organised as a not-for-profit association under Norwegian Law and has offices in Oslo (HQ), London, and Washington, DC.

In CEPI we strive for diverse thinking, and we want diverse pools of candidates for all our vacancies. We work for an inclusive working environment where each employee can contribute and grow.

More details about CEPI and our mission can be found on our website: www.cepi.net

CEPI is looking for a Project Coordinator to join our growing Project Management Office team.

If you are interested in joining the CEPI team and think you have the appropriate experience and qualifications for this role, please read the detailed job description below and follow the instructions for applying. This role will be a full-time fixed term position for 18 months.

Responsibilities in each position will vary, but may include the following:

• Assists in the development, implementation, administration and standardisation of PMO processes across programmes to support the continuous improvement of PMO
• Works closely with the Project Leads, Project Managers and core project teams to ensure that Awardee project deliverables and milestones are completed in accordance with the executed contract. This may cover aspects of the full vaccine development lifecycle from inception, receipt of applications to Calls for Proposals, due diligence, pre-clinical & clinical development, regulatory support and manufacturing to stockpiling and equitable access of vaccines.
• Facilitates programme team, project team and Awardee meetings/teleconferences, e.g. scheduling, booking resources, preparing meeting materials, agendas, meeting minutes and tracking action items
• Supports with preparation and follow-up of project presentations to CEPI’s governance bodies
• Provides guidance, interpretation and administrative assistance to CEPI and Awardee project teams
• Facilitates internal and external system access and maintenance
• Supports development and maintenance of project tracking tools, systems and generates project status reports, primarily within Salesforce, SharePoint, Microsoft applications (Word, Excel, Powerpoint, Project, Teams) and Tableau
• Trains and supports Awardees in the use of project tracking systems, i.e. Salesforce
• Generates and maintains electronic filing of project-related data and documentation, and dissemination of such to the project teams
• Coordinates electronic review and sign-off of project documentation

• Degree in life sciences, medical-related sciences, or equivalent relevant experience
• One to three years of experience in a related discipline
• Discretion and judgement are essential in this position. Works under minimal supervision, in a fast-paced environment, and seeks guidance as needed for complex situations.
• Works confidently and regularly with all levels of employees and management within their organisation
• Understands the implications and impact of external stakeholder communications
• An ability to assist with development of solutions to improve new and existing processes and/or business operations
• Strong interpersonal skills, team player, able to work in different cultural environments and develop effective international collaborations
• Excellent verbal and written communication skills in English

• This role can be based in London (UK) or United States

• The opportunity to work together with leading experts on solutions for global challenges
• Experience from the international effort on developing vaccines against emerging infectious diseases and accelerating vaccine development response to outbreaks.
• A diverse and inclusive working environment.

Background verification maybe conducted to verify information provided in the CV and available documentation.