Fleet Officer (Business Management & Finance) - 29687

Job Description

Joining Defra Group Fleet Service as a Fleet Officer focussed on Finance and Business Management support is an exciting opportunity for anyone who would like to work in Defra Group Fleet Services, part of Corporate & National Services Directorate, and to directly contribute to us achieving our Fleet Strategy 2030, whilst ensuring we’re value for money.

With a focus on finance information and continuous improvement, your role will be to ensure the delivery of high-quality information to help the Business Management team report its financial positioning. You’ll also ensure our administration hub follow protocols to ensure financial transactions are processed in a correct and timely manner. The data and information you provide will be key to decision making so it’s important you have a good eye for detail.

The data and information you provide will enable us to ensure we maintain a cost-effective fleet whilst reducing our environmental footprint. It will also go towards supporting our legal and health & safety responsibilities.

You will be expected to support our data management processes and work alongside others in the department to improve upon quality and process. You will initiate and maintain good customer relationships with internal colleagues as well as customers in external organisations.

Responding to incidents is a central part of what we do. Everyone that joins us is required to undertake training and participate. Please see the candidate pack for more on how you will support with this.

The team

Defra Group Fleet Services provide a collaborative fleet service to all organisations within the Defra group. The Business Management team is an executive support to the Fleet deputy director. It manages and uses information to plan our future direction to enable us to deliver the Fleet strategy and responds to corporate commissions. It also monitors fleet performance and ensures we adhere to corporate targets whilst using our resources wisely.

Experience/skills Required

We are looking for someone with the following experience:

• have experience of finance processes working in a large organisation, preferably government
• be able to use technology wisely to make your work more efficient
• deliver your work confidently, with a focus on quality and attention to detail
• have good planning skills, with the ability to handle multiple priorities and deliver to tight timescales
• excellent and effective communication skills and good organisational skills
• have evidence of customer focused attitude
• be able to review processes and procedures for fit-for-purpose and continuous improvement
• have previous finance administration experience and knowledge of SSCL SOP systems (desirable)
  
  
  

Contact and additional information

As part of a national team the location is flexible. You may be required to work in EA offices and attend national meetings, possibly with some overnight stays. You'll understand and be comfortable with the challenges of remote working and management. The post is Full Time but requests for other working patterns will be considered.

Please contact Mark Ford-Powell (Fleet Manager – Planning & Performance) on 07919057649 for more information or an informal discussion. We are fully committed to having an inclusive workforce to reflect the communities we serve.

Please note that interviews will be held remotely by video conference and will take place week commencing 11/11/2024

Competence 1

Manages Self

Description

Has full awareness of own strengths, weaknesses, impact and approach. Effectively organises self and takes personal responsibility for own role in the Environment Agency.

You will be supporting a fast paced business management team, working to tight timescales. In no more than 250 words, please describe how you manage yourself and your work effectively, providing an example where you had to juggle conflicting priorities.

Please note we do not assess CVs. It is your answer given to this question that will be used for interview selection so ensure you draw out your skills and experience in your response. We encourage you to refer to our "EA capability dictionary".

Competence 2

Focuses on Efficiency, Innovation and Quality

Description

Identifies and seizes the opportunity to create, introduce and implement new or improved methods, processes and without, compromising quality or accuracy.

In no more than 250 words, what is your approach to continuous improvement? There is always room for improvement so please give an example of when you have identified a better way of doing something. What was the result?

Please note we do not assess CVs. It is your answer given to this question that will be used for interview selection so ensure you draw out your skills and experience in your response. We encourage you to refer to our "EA capability dictionary".

Competence 3

Maintaining Financial Information

Description

Maintains financial information in accordance with professional, statutory and government financial requirements, in order to produce management reports and monitor financial performance.

In no more than 250 words, describe a time when you have had to unpick financial transactions to investigate financial performance. How did you go about this? What processes did you implement?

Please note we do not assess CVs. It is your answer given to this question that will be used for interview selection so ensure you draw out your skills and experience in your response. We encourage you to refer to our "EA capability dictionary".

If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.

We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.

We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.

The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.