PPM Administrator

About The Role

At GRAHAM, we’re not just one of the UK’s leading Total FM providers - we’re also a trusted partner, committed to enhancing the experience and making the lives of our clients’ easier. We are seeking a PPM (Planned and Preventative Maintenance) Administrator to help us create a hassle free environment for our clients and Engineers.

Energised by continued growth, and boasting an annual turnover in excess of £1bn per annum, we’re committed to investing in our people and creating the conditions for them to excel.

If you are interested in starting a career within the FM industry or are an experienced Administrator wanting a new challange and have an appetite to learn and succeed, we want you to join our team

Location: University of Leeds

Hours Per Week: Monday - Friday , 40 Hours Job Type: Permanent / Full Time

The PPM Administrator Shall

• Support the Contract Manager in scheduling PPM activities on the University of Leeds Contract
• Schedule and Review PPM activities in advance and the allocation of such activities to In-House Engineers/Specialist Sub-Contractors. Monitoring target completion dates, ensuring compliance certificates are issued on completion in a timely manner. Escalate to the Contract Manager if target completion dates are at risk of slippage.
• Work in close association with the University of Leeds Service Desk & Residential Services with regards to scheduling PPM activities, progress and completions
• Assist the Contract manager in the preparation of Monthly Reports
• Raising Requisitions and Purchase Orders for Specialist Sub-Contractors and materials
• Liasie with Sub-Contractors to ascertain job progress
• Operate and assist with Service Desk functions as and when required
• Any other duties required to ensure an effective and efficient service is delivered to the Client and in accordance with GRAHAM ISO Management Systems and Quality Control Procedures
  
  

About You

Essential Criteria

• Demonstrate previous relevant experience/knowledge of scheduling work activities
• GCSE Qualifications in Maths and English at grade C/4 and above (or equivalent)
• Demonstrate proficiency in a range of IT applications including Microsoft Excel, Word, Outlook
  
  

Desirable Criteria

• Previous experience in a busy office environment
• Previous experience in facilities management industry
• Demonstrate pervious experience in an Administration role
• Knowledge of Computer Assist FM (CAFM) Systems
  
  

Please note that Applicants will not be expected to meet any (or all) of the desirable criteria to be considered for interview. Desirable criteria will only be used as part of the shortlisting process in the event there are a large number of Applicants. We are committed to developing a diverse and inclusive workforce and particularly welcome applications from females and individuals from a minority ethnic background who are currently under represented in our industry.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request. Access NI Privacy Notice can be viewed at : AccessNI Privacy Notice | Department of Justice (justice-ni.gov.uk)