Office Administrator

Job Title: Office Administrator

Company Name: InSchoolMediaLocation: Norwich, NorfolkEmployment Type: Part-time

Office hours: 9:30am - 3:00pm

About InSchoolMedia

InSchoolMedia is a leading billboard advertising company that specialises in providing high-impact advertising solutions across the country. With an extensive network of strategically located billboards, we offer our clients the visibility they need to reach their target audiences effectively.

Key Responsibilities

As an Office Administrator at InSchoolMedia, your primary responsibilities will include:

• Office Management: Oversee day-to-day office operations, ensuring a well-organised and efficient working environment.
• Diary Management: Maintain and coordinate schedules for senior management, as well as managing the billboard bookings.
• Client Communication: Serve as client communication as needed, especially fielding information requests for clients and answering any questions they may have.
• Invoicing: Manage invoicing processes, ensuring accuracy and timeliness in billing and payments.
• General PA Duties: Provide personal assistant support to the director, including travel arrangements, meeting preparation, and administrative tasks.
• Spreadsheet Management: Create, update, and manage spreadsheets to track and analyse data relevant to business operations.
• Document Management: Organise and maintain company documents, ensuring accessibility and compliance with data management policies.

Key Skills and Qualifications

The ideal candidate will possess the following skills and qualifications:

• Time Management: Strong organisational skills with the ability to prioritise tasks and manage multiple responsibilities effectively.
• Diary Management: Proven experience in managing executive diaries and scheduling appointments efficiently.
• Communication Skills: Excellent verbal and written communication skills, with a professional and approachable demeanour.
• Excel Proficiency: Competency in Microsoft Excel, with the ability to create and manage spreadsheets for various business purposes.
• CRM Knowledge: Familiarity with Monday Board or similar CRM systems, with the ability to manage client and project information effectively.
• Document Management: Ability to organise, store, and retrieve documents efficiently, ensuring confidentiality and compliance with data policies.

Preferred Qualifications

• Previous experience in a similar administrative or office management role.
• Knowledge of basic accounting practices related to invoicing and billing.
• Ability to work independently and as part of a team.

Benefits

• Flexible working hours to suit your schedule.
• Opportunity to work in a creative and supportive environment.
• Competitive salary based on experience.

How to Apply

If you are an organised, detail-oriented individual with a passion for supporting a dynamic team, we would love to hear from you! Please send your CV and a cover letter detailing your relevant experience to david@inschool-media.co.uk.

Application Deadline: 12 August 2024 - we maintain the right to close the application proccess if we find the right candidate before the application deadline.

Job Type: Part-time

Pay: £12.00-£15.00 per hour

Expected hours: No less than 22 per week

Schedule:

• No weekends

Education:

• A-Level or equivalent (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Language:

• English (required)

Work Location: In person

Application deadline: 12/08/2024
Reference ID: Office Admin
Expected start date: 19/08/2024