Administrator

ISCA Recruitment Limited is looking to recruit a front of house Administrator for our prestigious professional services client in Plymouth.

Administrator - The Role

• Providing ad hoc accounts, administration, and secretarial support for the local team reporting to the Partners, Directors, and Managers of the office.
• Managing meeting room diaries, room set ups and close downs.
• Hospitality for clients including meeting, greeting, arranging parking and refreshments.
• Answering phones, main switchboard, and intercom; directing calls, and taking and passing on messages accurately and efficiently.
• Handling and dealing with daily post, filing, and communicating.
• Upkeep and communication of key office information including (but not limited to) suppliers, contractors, services, utilities, emergency shut offs and general maintenance management details.
• Ensuring terms of business are up to date, and other key legal documentation is in place for our clients.
• Preparation of database invitees and attendees for local office events.
• Creating and sending out invitations managing responses and reminders.
• Generating content relating to events attended and agreed programme.
• Providing general event support for the office.
  
  

Personal Assistant - The Person

Ideally the successful candidate will have the following attributes, skills, experience, and qualifications.

• Outgoing, socially confident, and emotionally controlled.
• A positive attitude, friendly, and approachable.
• Resilient, able to multi-task, and work independently / flexibly.
• Adaptable, highly organised, and conscientious.
• Takes the initiative, ability to prioritise, and meet deadlines.
• Discreet, professional, and team orientated in approach.
• Passionate about all areas of internal and external service.
• Sound working knowledge of Microsoft Word, Excel, and Outlook.
• Excellent oral and written communication.
  
  

The Rewards

• 36.25 hours (5 days) per week.
• 20 days annual leave plus bank holidays increasing to 25 days plus bank holidays after 3 years’ service.
• Death in service 3 x annual salary.
• Access to Westfield Rewards and Health scheme.
• 24-hour external Employee Assistance Programme helpline.
• Buy and sell holiday.
• Introducing clients and staff commission schemes.
• Pension 3% rising to 4% (but matched up to 6%) after 4 years’ service. Flexible benefits including private medical insurance, cycle to work and payroll charity giving. Isca Recruitment Ltd provides services as an agency and an employment business. Isca Recruitment is an Exeter based boutique recruitment consultancy making the perfect match between client and candidate. Specialists in office support, accountancy and finance across the South West