Event Manager

Job Title: Event Manager

Hours:Full time 40 hours per week, Monday – Friday (Flexibility required to work weekends, bank holidays and additional hours)

Salary: Competitive and based on knowledge, skills & experience

Company: London Events Management Company Ltd

Location: Head Office - IG2 7BS

We are seeking an experienced Event Manager to start immediately on a temporary 3-month contract for our upcoming Global Peace and Unity Foundation event.

The successful candidate will be results driven and thrive in a busy, fast paced environment and have the ability to communicate with senior management, colleagues as well as high profile guests and associates.

Event Manager duties will include, but are not limited to:

• Co-ordinate and plan events from start to finish; end to end management of the events including briefings, location selection, planning, event day execution, evaluation and the creation of assets for amplification of events
• Liaise with event venues in sourcing, proposing and contracting suitable spaces to run the portfolio of events
• Liaise with 3rd party suppliers to ensure the negotiation of cost-effective prices and best possible rates
• Create and distribute the exhibitor brochure/manual to all the partners, sponsors and exhibitors and become their main point of contact for the event ensuring the required levels of communication (verbal and email) both pre-event and onsite
• Co-ordinate and manage the set-up and production of the events on site, ensuring the delivery of a high-quality event experience
• Planning and executing communications pre, during and post event to drive engagement, both for attendees and a wider audience, including: warm-up communications which build excitement and attendance, facilitating customer and talent word of mouth, showcasing the experience post event as well as find ways to deliver value to those who weren’t able to join
• Supervise and manage all suppliers, staff, contractors working on event
• Working with other internal business units to maximise coverage of the event and to amplify the event to a wider audience
• Ensure post event evaluations are delivered and shared, to determine efficacy, identify opportunities and build learnings into future events
• Build and maintain strong relationships both internally as well as with external partners to help identify opportunities to create future unique events for our customers
• Work closely with social media team
• Perform risk management to minimise risks
• Recruit volunteers
• Keen attention to detail, and a willingness to strive for continual process improvement
• Highly developed organisational and planning skills - able to schedule and prioritise deadlines
• Some international travel may be required
• Admin work
• Perform other duties as assigned
  
  

Skills & Requirements

• Ability to manage multiple events, with competing deadlines, effectively
• Excellent relationship skills with a proven ability to engage, manage and influence multiple stakeholders to achieve alignment and work towards common goals
• Flexibility and adaptability including willingness to travel, work outside normal hours and undertake tasks not directly linked with the core job description
• Ability to lead and motivate a team
• Confident presentation skills
• Highly organised with strong attention to detail; ability to manage and prioritise multiple events at any one time
• Excellent problem-solving skills and ability to work under pressure
• Ability to work on own initiative, get things done and be part of a broader team
• Excellent verbal and written communication skills
• Experience with Office Microsoft Suite
• Excellent communication and negotiation skills;
• Well-organised, excellent time management skills, ability to prioritise workload, deal with conflicting demands and meet tight deadlines
• Energetic and adaptable, willing to learn, prepared to undertake non-core tasks as part of a small team
• Ability to contribute towards developing innovation across the organisation and ready to contribute ideas
• Excellent team player with a positive, solution-focused approach
• Hardworking with a can-do attitude and demonstrable use of Initiative
• A willingness to see things through to the end.
  
  

Qualifications

• Educated to degree level
• Minimum of 2 years’ experience in successful events management