Accounts Assistant

We are seeking an experienced and detail-oriented Accounts professional to join our finance team. The ideal candidate will have a strong background in double-entry accounting, a deep understanding of accounting principles and VAT rules, extensive knowledge of Excel formulas (including PivotTables and graphs), and significant experience in managing accounts receivable. This role requires a proactive individual with excellent communication skills who can thrive in a fast-paced and dynamic environment. If you have a proven track record in these areas, we encourage you to apply.

Key Responsibilities:

• Sales Ledger Activities:
• Manage accounts receivable and contract billing processes.
• Monitor and follow up on outstanding invoices to ensure timely payments.
• Maintain accurate records of all communication and payment statuses.
• Resolve billing issues or discrepancies promptly.
• Raise sales invoices.
• Purchase Ledger Activities:
• Ensure invoices are approved, processed, and coded accurately and efficiently.
• Reconcile supplier statements to keep ledgers up to date.
• Manage supplier payments and direct debit transactions.
• Bank Reconciliation:
• Perform daily bank reconciliations to ensure the accuracy of financial records.
• Monthly and Year-End Activities and Reporting:
• Post month-end journal entries, including accruals and prepayments.
• Conduct monthly general ledger account analysis and assist with balance sheet reconciliation.
• Maintain the fixed asset register.
• Support the Line Manager with year-end activities.
• Expense and Credit Card Processing:
• Analyse and process expense claims.
• Reconcile monthly credit card statements.
• Data Analysis and Reporting:
• Analyse financial data and generate reports on sales and purchase ledgers on a weekly/monthly basis.
• Additional Tasks:
• Undertake other tasks and responsibilities as required to achieve project or corporate objectives.

Essential Skills:

• Experience: Minimum of 5 years working in a fast-paced accounting environment with a focus on purchase and sales ledgers.
• Excel Proficiency: Advanced skills in Microsoft Excel, including the use of formulas, functions, and data analysis tools.
• Communication: Excellent verbal and written communication skills with a professional telephone manner.
• Attention to Detail: Meticulous and accurate in performing accounting tasks.
• Organisational Skills: Ability to manage workload effectively and meet deadlines in a pressurised environment.
• Teamwork: Able to work collaboratively within a small team of administrative staff.
• Qualification: Ideally AAT qualified or equivalent.
• VAT Experience: Experience with VAT returns and resolving VAT queries.
• Data Analysis: Ability to analyse data and generate comprehensive financial reports.
• Technical Proficiency: Experience with accounting software.
• Problem-Solving: Strong analytical and problem-solving skills.
• Interpersonal Skills: Strong interpersonal skills for interacting with various stakeholders.
• Adaptability: Ability to adapt to changing priorities and work under pressure.
• Time Management: Strong time management skills and ability to prioritise tasks.
• Project Coordination: Experience coordinating financial projects or initiatives.
• Continuous Learning: Commitment to continuous professional development and staying updated with accounting standards and regulations.
• Attitude: Flexible and enthusiastic attitude towards work with a solution-driven mindset and ability to multi-task.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment.