Data Guardian

What the Hiring Manager Says

The Quilter Privacy Office is looking for a knowledgeable candidate who is a self-starter with regards to data protection, to fulfil a key role in our Data Protection function. The team is a mix of home workers and office based (in Southampton) and undertakes Data Protection activities and assurance across the Quilter group.

This role will lead the activities (as ‘Data Guardian’) primarily for our Quilter Cheviot, Quilter Investors (QI) business and also for our central functions (HR, IT, Finance, etc). As required the role will also provide privacy support related to other Quilter entities.

The Data Guardian fulfils the obligations of Quilter to ensure data protection compliance, both by delivering the Business as Usual outputs and by providing advice, guidance and oversight of day-to-day activities of the businesses. The role holder is responsible for:

• Providing advice to the business in regard to regulatory compliance matters, including analysis and communication of regulatory change;
• Providing support and challenge in regard to regulatory and operational projects;
• Supporting the Group Data Protection Officer (GDPO) by advising on, assessing and challenging the effectiveness of first line processes, procedures and training;
• Advising on, and assessing, Data Protection Impact Assessments for major IT projects and initiatives;
• Fulfilling ‘Data Subjects’ Rights’ for employee DSARs; and
• Managing ‘incidents and breaches’ for QI and all of the Central Functions.
  
  
  

This role offers a professional career path towards other roles in Data Protection and Data Governance, Information Security, Risk Management, and Regulatory & Compliance.

The Data Guardian is the lead point of engagement for the Quilter businesses, supported by Data Protection Specialists and Data Protection Analysts. They manage the delivery of all aspects of the Data Protection compliance within a particular business, or set of businesses, supported by other Data Guardians and the GDPO.

Alongside these ‘day-to-day’ activities, the successful candidate will also deputise for the GDPO and will support them in their role. This would include:

• Providing advice and guidance for members of the Privacy Office, and for businesses as required;
• Attending governance forums and boards to provide updates and expert opinions;
• Delivering training and education across all of the Quilter businesses; and
• Maintaining industry knowledge and tracking key developments.
  
  
  

The role takes a critical role in ensuring that the corporate strategy for Data Protection is delivered. The role may include line management responsibilities.

About The Role

Level: Level 4

Department: Risk and Compliance / Data Protection

Location: Any

Contract type: Permanent

The successful candidate will have strong knowledge of UK and European Data Protection law.

They may hold ambition to become a Data Protection Officer and have experience with the day-to-day tasks of a Data Protection professional (such as DPIA's, ROPAs, Incidents and Breaches, and Data Subjects' Rights).

The candidate will need to be capable of deputising for the GDPO during periods of absence or where workloads demand. They will also act as a source of knowledge and guidance for the whole Privacy Office, in support of the GDPO.

The key attribute for the team is the desire to work across different areas of data protection as the need arises, so a flexible attitude and the ability to determine a sensible priority for tasks to be done is important.

This role involves working with all areas of the business to help them make the right decisions to maintain our compliance, including working alongside the project areas.

A proportion of time will be spent working with business areas to foster strong collaborative working models and you will help other team members develop their knowledge and experience by coaching, leading and delegating work to team members to help them gain the experience required to further their careers.

The candidate will require experience of the main elements of a data protection programme, such as Data Subjects’ Rights, Data Breaches and Impact Assessments in order to provide the required guidance to the team. However, we will offer a training package to increase your knowledge in all areas of the practice, including the ability to study for professional qualifications if desired. Experience of OneTrust would be beneficial.

Knowledge and experience with the governance of Artificial Intelligence will be beneficial.

The candidate will be expected to attend governance forums and assist in educating other members of staff on their responsibilities.

The following skills and qualities are beneficial but not expected:

• Financial Services experience;
• Previous experience with OneTrust modules;
• Previous experience with Microsoft eDiscovery;
• IAPP certification (CIPP/E and/or CIPM) or equivalent.
  
  
  

About You

Applications from people with diverse backgrounds enables our inclusive organisation to thrive. If you feel you don't match our job description exactly, why not take a chance on yourself and apply? You could be exactly what this role needs.

We are looking for applications from candidates who can help us to improve the services we offer to the business and to our clients.

Communications and interpersonal skills will be important in the role as you will be required to work with areas of the business with business led priorities for whom compliance can be seen as a barrier. We will help them deliver solutions that meet the operational aims but are done in compliance with our wider obligations.

Leadership should be one of your strengths. As a Data Guardian you will demonstrate and set the example for the team members to follow and aspire to, both in knowledge and behaviours.

Our purpose is to help the generations today and tomorrow to prosper. That means we must guide people through the complexity of planning for their future, with the right financial advice and investment solutions, so that they can have more secure financial futures.

In this ever-changing world, we see that our role in society has never been more meaningful, and we are committed to using our expertise and care to guide our customers through these challenging and unprecedented times.

Our impressive talents and capabilities set us apart, but our unwavering commitment to our customers is what defines us. We truly believe that we have all the ingredients to be the very best in our industry, and we want great people with the care and creativity that we need, to help us get there.

We are passionate about building an inclusive culture where everyone’s contribution is valued, and our people can thrive. No matter what your role is or where you sit, your voice will matter. We hope you like what you hear and are interested in learning more about joining us.

Core Benefits

Holiday: 26 days

Quilter Incentive Scheme: All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it

Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions

Private Medical Insurance: Single cover as standard, cover can be increased at your own cost

Life Assurance: 4x your salary, cover can be increased at your own cost

Income Protection: 75% of salary payable after 26 weeks of absence

In addition to our core benefits we offer a range of flexible benefits that you can choose from and pay for conveniently via a salary deduction.