Compliance Assistant

About the department

People are an organisation’s biggest asset but they are often its biggest cost and its biggest risk too. RSM’s People Advisory Services business line helps organisations enact their people and talent strategies and manage their people challenges using a multi-disciplinary approach in the UK and globally. The team combines RSM’s experts across employment tax, employment legal, payroll, HR, equity reward and global mobility. Working together, this alliance of specialists brings clients a unified and seamless service offering. People and Pay (PAP) is the HR and payroll division of People Advisory Services.

This is a fantastic opportunity to join a growing team at an exciting part of the journey. The variety of projects will challenge you every day, helping you expand your capabilities and grow professionally. You’ll have plenty of opportunity to broaden your horizons and discover a culture that nurtures individuality and celebrates fresh thinking!

About the role

The Compliance Assistant will be part of the PAP Compliance Team which acts as the central processing area for the business line’s clients, ensuring necessary client due diligence is carried out and kept up to date in accordance with UK Anti-Money Laundering Regulations (AML) and that signed engagement letters are in place.

• Assisting with a variety of admin tasks including email maintenance, populating spreadsheets, sending out engagement letters to be electronically signed, creating forms and updating client questionnaires.
  
• Drafting engagement letters for new and existing clients/engagements using the firm’s standard template (reviewed and checked by Senior Compliance Executives/Compliance Manager.
  
• Assisting the team with migration of all engagements onto a new KYC system and updating old engagement letters.
  
• Drafting professional clearance letters to send to prospective clients’ existing payroll provider/accountants and follow up to ensure a response is received within the correct timescale.
  
• Assisting with client disengagement and drafting Data Retention Agreements.
  
• Offering new ideas to the team on how to improve the client onboarding process.
  
• Keeping up to date with changes in money laundering regulations and the firm’s procedures.
  
• Under guidance, learning how to complete anti-money laundering client due diligence on clients in accordance with internal procedures and money laundering regulations. This includes understanding different structures of clients, tracing beneficial ownership and analysing results of electronic checks to identify possible PEPs or sanctioned individuals, as well as carrying out conflict checks with other services provided by RSM UK and the international network.
  
• Any other duties as requested by the Compliance team.

About the ideal candidate

This role is suited to someone with a keen eye for detail and excellent verbal and written communication; an individual with a flair for customer service who can write clear and concise emails to clients and internal stakeholders. You will have GCSE (or equivalent) Maths and English at grade C / 4 or above and demonstrate proficient abilities in MS Office and Windows applications.

You may have had successful involvement in any of the following areas: client account management, Anti-Money Laundering (AML), KYC, legal, office management, banking, customer/client service and/or client on-boarding. We do offer full training within the role, so experience within these areas is desirable but not necessary. The following competencies are required:

• Excellent organisation, with the proven ability to meet deadlines and prioritise work whilst maintaining accuracy and focus.
  
• Strong problem-solving skills with an analytical approach.
  
• Confidence in communicating with people at all levels.
  
• Examples of initiative and being able to work well within a team environment.
  
• Ability to research independently and work unsupervised, with the desire to learn new tasks and take on additional responsibilities where necessary.

Note: This job description reflects the present requirements of the role. As duties and responsibilities change, the job description will be reviewed and will be subject to amendment in consultation with the individual.