Administrative Assistant

This is an exciting, rewarding and wide-ranging role. As the Administrative Assistant, you will provide a professional and high-quality support service to the Executive Personal Assistant and Group CEO of YTL Utilities UK, based in Bath.

You will be responsible for ensuring the wider Group Directors are fully supported with organisation and administrative assistance.  The successful candidate will also provide full holiday and sickness cover for the Executive Personal Assistant.

What you'll do

In this role, you will:

• provide effective, efficient, responsive and confidential administrative support to ensure the smooth running of the Group office.
• cover periods of absence which will include:
  • day-to-day management of the Group CEO's diary and meeting schedule, including taking dictation by telephone, replying to emails and correspondence, and planning and scheduling meetings, conferences and travel
  • prioritising and managing communications and dealing with urgent issues on behalf of the CEO in his absence
  • welcoming visitors by greeting them in person or by phone, and  answering or directing enquiries
• support the Group Director of Health and Safety and their team with the preparation of papers and presentations for the Board, Committees and other meetings, while also supporting with diary management, arranging meetings, hotel booking and transport arrangements
• provide admin support to the Group Director of Communication and Community, including being a point of contact, making meeting arrangements, inputting expenses and other general admin duties as and when required
• manage various ad-hoc duties within the business for the Group CEO when required.

What you'll need

The knowledge, skills and experience needed in this role are:

• secretarial experience working in a support role with senior management and senior-level clients, preferably at a Board level and with a good command of English
• highly proficient in all Microsoft packages, including Outlook, Word, Excel, Email and PowerPoint, as well as knowledge of Teams and SharePoint
• time management and managing tight deadlines, prioritisation and multitasking
• good logistical skills and a reliable, flexible approach to working at a high level
• managing conflicting priorities and timings to ensure tasks are organised and completed in a timely manner
• diplomatic judgement and decision-making using own initiative
• a high level of personal organisation, self-management and proactive skills
• professional telephone manner and good communication skills at all levels
• efficiency, adaptability, resilience and flexibility
• excellent social skills and the ability to operate with diplomacy, tact and empathy
• confidence, resilience and discretion
• excellent attention to detail
• the ability to manage complex and highly confidential information
• the ability to work under pressure in a fast-paced environment in a calm manner.

What you'll receive

• Total pension contributions up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to buy up to ten days' holiday and sell up to five every year.
• Free bus service from Bath City Centre to the office
• A healthcare package that allows you to claim back a percentage of healthcare costs.
• Life assurance of up to eight times your salary.
• A new electric car in exchange for part of your gross salary.
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• An interactive health and wellbeing platform.
• Support from mental health first aiders.
• A £1,000 referral fee if you recommend a successful candidate to work for us.

Who we are

YTL UK is part of the international YTL Group based in Kuala Lumpur.  The UK division includes:

• Wessex Water - one of the top-performing water and sewerage companies in England and Wales, serving 2.9 million people across the South West.
• YTL Developments - a major UK developer currently redeveloping a 350 acre former airfield into an award winning, exciting mix of houses, apartments, schools, commercial space, restaurants and hotels, to make a truly sustainable new community.
• YTL Construction UK - a top 20 UK contractor providing fully integrated services to infrastructure, residential, commercial, industry, energy and environmental sectors.
• YTL Arena - the development and operation of an entertainment complex that includes a 19,000 capacity arena, conferencing and exhibition space.
• A number of other retail, environmental and specialist businesses.

The Group promotes diversity and inclusion – with that in mind, all applicants are welcome.  We are delighted to have signed the Armed Forces Covenant and are a Disability Confident Employer.

This is an exciting opportunity to join us and if you would like to be part of our journey, we would love to hear from you.

Sound interesting? Apply today