Office Coordinator

Trimble is transforming the way the world works by delivering products and services that connect the physical and digital worlds. Core technologies in positioning, modeling, connectivity and data analytics enable customers to improve productivity, quality, safety, and sustainability. From purpose built products to enterprise lifecycle solutions, Trimble software, hardware and services are transforming a broad range of industries such as agriculture, construction, geospatial and transportation and logistics. For more information about Trimble (NASDAQ: TRMB), visit www.trimble.com. Your Title: Office Coordinator Job Location: Portland, OR Our Department: Trimble Viewpoint Are you interested in being part of an organization that creates cutting-edge technologies that help solve real-world issues? If so, then join the Trimble team! What You Will Do As the Office Coordinator for the Portland Viewpoint offices, you will: Relieve and answer Reception/main phone line Monitor office supply levels and re-stock upon delivery Assist with onboarding/offboarding for new employees, access cards, etc. Assist with executive admin support Assist with coordinating staff & client meetings; food orders, set-up and presentation needs Assist with receiving incoming package deliveries, mail, outgoing FedEx packages Help in keeping kitchen and office areas tidy. This includes kitchen sink, counters, cupboards, dishwasher, conference rooms, common areas Be required to know about all authorized vendors for deliveries and access Report any facilities-related issues to Facilities Manager Work directly & takes direction from the Facilities Manager Maintain filing and tracking system for Facilities contracts, Insurance & Leases Process invoices, create purchase orders and checks received Maintain printers paper supplies at each location and address issues as needed Assist with company Safety Committee, Sustainability committee and others Handle Parking process for Portland office locations Maintain up to date contracts with vendors. What Skills & Experience You Should Bring A minimum of one-year experience in a busy office setting Experience using Google products. Gmail, Hangouts, etc. Ability to effectively respond to and interact with all levels of organizational staff Excellent interpersonal skills Ability to prioritize multiple tasks and adhere to deadlines Strong teamwork and collaboration Able to physically lift 25 pounds without assistance Ability to setup catering and meeting events Able to be on feet for extended periods while walking around the buildings Committed to providing excellent customer service to all employees Good communication and organization skills Great customer services skills Proactive, detail oriented, flexible & professional About Your Location Under a flexible work arrangement (hybrid), this resource primarily supports the Trimble Viewpoint Sector and works collaboratively across the Viewpoint teams. In a hybrid role, you will work with your manager to establish a mutually agreeable schedule for your time working in the office based on the position and the business need. Typically hybrid positions are 1-3 days per week, or 20%-60% of the month in the office. About Our Trimble Viewpoint Division Trimble Viewpoint construction software solutions, part of Trimble Connected Construction, allow contractors to better manage their projects, processes and people, using the data gathered to lower risk and improve margins. With more than 40 percent of the ENR 400 on our platforms, Trimble Viewpoint innovations are transforming the construction industry by connecting operations across financial and HR systems, project management tools and mobile field solutions. Trimble’s Inclusiveness Commitment We believe in celebrating our differences. That is why our diversity is our strength. To us, that means actively participating in opportunities to be inclusive. Diversity, Equity, and Inclusion have guided our current success while also moving our desire to improve. We actively seek to add members to our community who represent our customers and the places we live and work. We have programs in place to make sure our people are seen, heard, and welcomed and most importantly that they know they belong, no matter who they are or where they are coming from. Trimble’s Privacy Policy Trimble is proud to be an equal opportunity employer. We welcome and embrace our candidates' diversity and take affirmative action to employ and advance individuals without regard to race, color, sex, gender identity or expression, sexual orientation, religion, age, physical or mental disability, veteran status, pregnancy (including childbirth or related medical conditions), national origin, marital status, genetic information, and all other legally protected characteristics. We forbid discrimination and harassment in the workplace based on any protected status or characteristic. A criminal history is not an automatic bar to employment with the Company, and we consider qualified applicants consistent with applicable federal, state, and local law. The Company is also committed to providing reasonable accommodations for individuals with disabilities, and individuals with sincerely held religious beliefs in our job application procedures. If you need assistance or an accommodation for your job, contact Julie Phan, Benefits Analyst at julie_phan@trimble.com or 408-481-8138 or email People Experience at AskPX@px.trimble.com