Temporary - Archives Technician

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. Reporting to the Processing Archivist, the Archives Technician will accession, arrange, and describe archival and manuscript collections, assist with the digitization of Distinctive Collections materials, participate in and implement collection surveys, and create inventory records and finding aids using archives content management software (ex. Access to Memory/AtoM). Essential Duties and Responsibilities 1. Accession, Arrange, and Describe Archival and Manuscript Collections (70%) Processes new and existing collections following guidelines as delineated by the Processing Archivist and current best practices and procedures. This work entails accessioning, arranging, and describing collections, writing brief descriptions of collections, providing bibliographic data, assigning Library of Congress subject headings to archival materials (or utilizing other controlled vocabularies as needed), and integrating new and existing finding aids into the AtoM database. Helps maintain administrative collection files and records. 2. Supervision of Student Assistants (10%) Hires, trains, and manages on-campus student employees as needed and in accordance with the department budget. This responsibility requires use of the University’s job management software to hire student employees and to approve their hours worked on a bi-weekly basis. 3. Assist in the Development of Physical and Virtual Exhibitions (10%) Contributes textual and visual content to analog and digital projects (including departmental web pages) in collaboration with other library divisions. Creates metadata for materials to be scanned according to specified protocols and schema. Assists in the design and layout of exhibits, both physical and virtual. 4. Other duties and responsibilities as Assigned (10%): Participates in committees and teams within and outside the library, particularly those related to archival processing and preservation, and digital projects. Maintains helpful and supportive customer service behavior with all library patrons, using good communication skills to relay progress of projects. Purchases supplies. Assists with stacks management across the Libraries’ various storage facilities. 5. Communications, Relationships, and Service (Covers all areas) In pursuit of the Libraries’ and University’s strategic objectives, model the University’s “DIRECCT” values (diversity, integrity, responsibility, excellence, compassion, creativity, and teamwork) and actively works to promote them. Maintains helpful and supportive customer service behavior with all library customers, both internal and external. Establishes effective and supportive interdepartmental relationships and participates in cross training opportunities to increase library and unit effectiveness and to effectively disseminate information. Communicates frequently and effectively with all University staff, faculty, and administrators in a timely manner regarding procedures, policies, and other necessary information. When possible, participates in committees and teams within and outside the Libraries to provide services to the Libraries, University, and the Community. Working Relationships Supervision received: The Assistant Archivist reports to the Processing Archivist for Manuscripts and Archives Management. Supervision given: The individual supervises student assistants. Levels of contact: Within the library, this individual works with all levels of library faculty, staff, and students. The individual will also work with researchers who are not affiliated with the university. Minimum Qualifications Required: Bachelor’s degree. Minimum of 3 years of relevant work experience OR 3 years of college OR a combination of both. Any relevant education, certifications and/or work experience may be considered. Experience in an academic or research library. Knowledge and experience with archival and records management practices and procedures including archival description. Effective communication skills and the ability to interact professionally with faculty and staff. Ability to work efficiently and cheerfully in a busy, multi-tasking, and rapidly changing knowledge-providing environment. Must be able to handle multiple tasks and shifting priorities as driven by operational, developmental, and managerial needs. Commitment to user-centered library services. Must be able to work with fragile materials that may produce moderate dust environment, lift 40 pounds, push 50 pounds, and reach while on a stool. Preferred: Experience with Distinctive Collections materials – Knowledge of and experience with archival and records management practices and procedures including archival description and rare book terminology. Understanding of the academic research environment and scholarly research needs. Proven experience in web site development and maintenance. Reading/speaking knowledge of one or more Romance languages. Experience with scanning rare materials and creating databases and/or other web-based products to promote special collections and archives. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Temporary Pay Grade: c103 The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. Transforming lives With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Salary : $41,100 - $52,000