Receptionist

Talen Energy is seeking a Receptionist to ensure the smooth daily operations of our office and be vital in assisting to improve company office procedures. Working closely with Talen’s Office Manager, your role as our Receptionist is to create and maintain a pleasant work environment, ensuring elevated levels of organizational effectiveness, communication, and safety. Reception duties and responsibilities include greeting visitors, answering, and transferring calls from the main line phone system, keeping inventory, restocking, and picking up break rooms, and providing general HR and administrative support to our employees. Previous experience as a receptionist or Office administrator is preferred. A successful Receptionist should have experience with a variety of office software (Microsoft Office, Outlook, QuickBooks, spreadsheets, and databases) and be able to accurately handle administrative duties. Responsibilities Communications: Serve as the first point of contact to answer, route incoming calls, and take messages Greet visitors and assist in finding a workstation available Assist the Executive Assistants in supporting admin needs for leadership / executives Event planning – birthday celebrations, monthly team building, as needed Serves as a liaison with the internal staff at all levels Support departments as needed on various projects, new employee badging, parking permits and gym waiver forms Office access : Coordinate access with building property owner for employees and contractors  Coordinate with HR and other designated individuals for each corporate function to onboard new employees and contractors / deactivate leavers  Maintain visitor log and visitor badges  Maintain current office configuration details / seating chart, phone lists, etc.  Assist in the coordination and availability of conference rooms for meetings and events Assist in the setup of conference rooms before meetings alongside the Executive Assistant, to include drinks / snacks/ and catering Work with designated individuals for each corporate function to identify seating needs for new employees / remove the items for leavers    Maintain working facilities:  Resolve maintenance items with the appropriate vendor as they arise  Coordinate daily and intermittent cleaning services  Maintain inventory of supplies and coordinate ordering with Office Manager Keep refrigerators, kitchen and coffee bars stocked with supplies Open and route incoming mail to the appropriate persons and prepare outgoing mail including overnight courier requests. Skills • Proven experience as a receptionist, or administrative assistant • Knowledge of office administrator responsibilities, systems, and procedures • Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular) • Hands on experience with office machines (e.g., fax machines and printers) • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills in a fast-paced environment • A creative mind with an ability to suggest improvements • High School diploma or GED; additional qualification as an Administrative Assistant will be a plus • The successful candidate should possess prior work experience in a fast-paced, professional atmosphere and have a positive attitude and enthusiasm. The ability to successfully manage priorities is essential. • Candidates must have poise and excellent communication skills; be meticulous, accurate, and have extraordinary organizational skills; be able to multi-task and must be highly motivated; and exhibit initiative. Why Talen Energy? Force for Good Talen Energy is one of the largest competitive energy and power generation companies in North America. We operate power plants that use diverse fuel sources in the most attractive wholesale power markets and sell energy to wholesale and retail customers in selected competitive markets. Our passion for excellence grows value through safe and efficient operations. We have an inclusive, diverse, respectful and collaborative workplace, and a strong commitment to innovation, teamwork and integrity. We generate energy for a brighter tomorrow. Collaboration Our passion for excellence grows value through safe and efficient operations. We have an inclusive, diverse, respectful, and collaborative workplace and were recently recognized by Forbes as one of America's Best Midsize Employers. Perks and Benefits For all corporate based roles, we offer a competitive package and a full suite of benefits, including medical insurance, dental insurance, vision insurance, life lock benefits, 401 (k), paid vacation, etc. Talen Energy is an equal opportunity, affirmative action employer dedicated to diversity and the strength it brings to the workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, religion, national origin, veteran status, sexual orientation, genetic information, gender identity, disability, perceived disability or any other protected characteristic as may be defined by applicable law. If you need assistance with the application process, please email us at Talenenergyrecruitment@talenenergy.com #LI-Onsite #LI-EF1 Note: You will have an opportunity to add attachments to your application. Please use this opportunity to upload your resume, cover letter, and any relevant documents . Thank you for your interest in Talen Energy! Talen Energy is one of the largest competitive energy and power generation companies in North America. We operate power plants that use diverse fuel sources in the most attractive wholesale power markets, and sell energy to wholesale and retail customers in selected competitive markets. Our passion for excellence grows value through safe and efficient operations. We have an inclusive, diverse, respectful and collaborative workplace, and a strong commitment to innovation, teamwork and integrity. We generate energy for a brighter tomorrow. Talen Energy is an equal opportunity, affirmative action employer dedicated to diversity and the strength it brings to the workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, sex, religion, national origin, veteran status, sexual orientation, genetic information, gender identity, disability, perceived disability or any other protected characteristic as may be defined by applicable law. If you need assistance with the application process, please email us at TalenEnergyRecruitment@talenenergy.com.