Business office Manager (long term care setting)

Maintain accounts receivable, accounts payable, payroll, resident trust, banking deposits, daily census and applicable monthly, quarterly and annual reports pertaining to cost reimbursement reporting. Perform all accounting functions of the facility in accordance with current generally accepted accounting principles and cost reimbursement principles relating to long-term care. Supervise office assistant and/or receptionist; meet public and staff; act as administrative assistant if position does not exist; organize, prioritize and assign work; assure accuracy of all financial reports and records; order supplies as needed and handle maintenance needs on equipment such as copy machines, adding machines/calculators, printers and computers. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current prevailing federal and state regulations and established company policies and procedures. ACCOUNTS RECEIVABLE FUNCTION 1. Review admissions for accuracy of payer information, available coverage, secondary payers and qualifying hospital stays. 2. Verification of insurance benefits based on level of care provided. 3. Maintain daily census information for each resident of the facility (see Census Function). 4. Prepare and bill appropriate paying agencies (Private, Medicare, Medicaid, Private Insurance, Veterans Administration, Workers Comp, etc.) monthly in accordance with the established due dates on the monthly calendar and as provided by month-end close procedures. 5. Timely and thorough follow-up of all receivables billed out of the facility for payment status. 6. Proper and timely recording of collection notes on all delinquent accounts. 7. Timely reporting of non-collectible accounts to the Administrator. 8. Appropriate write-off of delinquent accounts after all collection efforts have been exhausted. 9. Timely posting of all payments to resident ledgers (see Cash Receipts Function). 10. Continuous monitoring of resident ledger accounts for accuracy. ACCOUNTS PAYABLE FUNCTION 1. Monitor opening of mail to ensure invoices get to proper department heads for coding. 2. General ledger coding of all administrative invoices received. 3. Verification that all valid invoices are entered into the accounts payable system in a timely manner and in the proper periods. 4. Review and check all accounts payable work and make necessary corrections/adjustments as needed. 5. Ensure all invoices have been properly authorized for payment by the Administrator. 6. Filing of all paid invoices in appropriate vendor files including writing payment dates and check numbers on all paid invoices. Business Office Manager 7. Adding new vendors to accounts payable system as well as editing of current vendor information as needed. 8. Obtain W-9 information from all service providers as required by law. 9. Maintenance and filing of all vendor service contracts (ie copy machines, vending machines, kitchen equipment, vehicles, etc). 10. Monthly review of all vendor statements received to ensure all invoices have been received, coded and entered to the accounts payable. 11. Communicate with supplies/vendors concerning questions about invoices, payment dates.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• long term care: 1 year (Required)
• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Ability to Relocate:

• Somerset, MA 02726: Relocate before starting work (Required)

Work Location: In person